Manager, Special Events
Sony Pictures
Culver City, CAThis was removed by the employer on 9/18/2018 9:51:00 PM PST
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Full Time Job
Manager, Special Events
Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies.
EVENT LOGISTICS:
Manage with SVP event logistics and vendors for all events:
• Front of theater
• Red Carpet
• Transportation
• Security
• Marquee
• Crowd control
• Social media
• In Theater Reels and activations
Working closely with agents, managers, publicists and personal assistants in coordinating and managing talent needs for the event
• Manage negotiations for hair, makeup, styling
• Manage transportation needs for talent/filmmakers
• Manage travel and accommodations needs and budgets
• Manage schedules/itineraries for all contractual talent & filmmakers
Manage with SVP logistics for all stunt activations Manage One Sony Initiatives on behalf of premiere activations
• Work with Junkets team on One Sony initiatives and cross divisional promotions/inclusion in premiere activations
Work closely with SVP & Junkets on vendor strategy and collaboration Work closely with SVP & Publicists on Social Media Strategy and implementation at events. Manage Red Carpet Activations along with Production Team
• Load-In/ Staffing/ Set Up Needs
Manage sponsorship needs
• Work with Promotions team to manage Sponsorship agreement needs
• Work with Sponsor for approvals on all items
Manage the design and creation of event materials and secure all necessary approvals from Legal and financiers:
• Invitations
• Theatre/party tickets
• Staff badges
• Parking Passes
• Bus passes
• Media Wall
• Manage all guest lists for talent, filmmakers, financiers and executives for each event
• Oversee updating database for each event
• Manage updates on permanent lists for corporate/exec required
• Manage RSVP's and track numbers for each event
• Manage ticket allotments
• Manage seating needs for talent/filmmakers
• Manage filler needs
• Manage celebrity outreach/requests for each event
• Work directly with top executive offices to manage schedules, transportation, invitations etc.
Obtain and go through premiere contractual obligations. Create ticket chart based off contractual obligations Create talent correspondence for ticket allotments
• Manage lists and allotments with talent/filmmakers
• Manage all additional requests Create and manage travel budget and overall premiere budget with VP
• Manage PO
• Track received invoices and estimated vs. final costs
• Manage and create shared travel budgets with Field, National, and International teams
Manage seating requests and changes, special requirements for talent, filmmakers, and executives Manage staffing assignments for all events with publicity Manage in theater activations & needs
• Theater screen slide or reels and music
• Work with exhibitor relations to confirm in theater set up
Manage Digital/Publicists regarding Social Media at Premiere
• Facebook live with any partners
• Twitter Mirror
• Social Influencers
TRAVEL/TRANPORTATION:
Manage travel for talent and filmmakers (including ground, air, and specialty travel, and private jets)
• Create limo list and send confirmations to talent and filmmakers for events
• Create and send overall timelines and schedules for talent/filmmakers for each event
• Manage parking and transportation needs
• Create VIP Parking list
ADMINISTRATIVE:
Manage creating, revising, and managing POs Training temps or new hires on the Special Events Database and other Manage and update special events database that contains over 70,000 names of industry executives, talent, filmmakers, press etc. Oversees assistant with projects for the department
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
USA - Culver City - Studio Lot - Thalberg Bldg