Executive Assistant
Sony Pictures
Singapore, SGThis was removed by the employer on 8/14/2018 9:51:00 AM PST
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Full Time Job
Executive Assistant
Based in Singapore, the Executive Assistant will provide secretarial support to the Vice President of Production through a wide spectrum of administrative work, project management and coordination activities.
Responsibilities:
• Provide secretarial support to the Vice President of Production including managing his schedule, coordinating meetings/teleconferences and managing phone calls and mail
• Manage travel-related administrative tasks which includes travel planning and booking, visa applications, expense management and general cost optimization
• Provide support in organizing local, regional and global meetings
• Follow up on project tasks and tracking for the Production Team in areas of facilities, asset planning and costing
• Prepare and maintain weekly and monthly reports
• Collaborate and work closely with global team assistants
• Provide support in employee onboarding and offboarding activities, and manage staff and intranet updates for the Production Team
• Process purchase orders and invoicing, filing of expense claims
• Any other ad-hoc duties as assigned including assisting the office in day-to- day operation and administration matters such as filling, data entry, providing support to projects relating to office administration, maintenance and supplies for all general office equipment and stationery provisioning of office supplies, etc.
Requirements:
• Minimum Diploma in Business Administration or similar field of study
• 2 to 3 years of relevant work experience in an office administrative support role in a fast-paced environment
• Strong time management, project management and organization skills
• Fluency in English essential, Mandarin an advantage
• Professional communication skills both written and spoken
• Proactive and a self-starter, with a positive work attitude and ability to multi task and collaborate effectively under tight timelines
• Resourceful and meticulous with good problem-solving capabilities
• Able to work both independently and in a team with employees at all levels
• Proficient in MS Office applications
SGP - Hansapoint - SPENA