Coordinator, Script Clearance
Sony Pictures
Culver City, CAThis was removed by the employer on 3/6/2020 10:51:00 AM PST
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Full Time Job
Coordinator, Script Clearance
The Coordinator works closely with our Analysts and maintains active communication with crew members on multiple television and films from pre-production to the film's completion. Challenges distinctive to the Script Clearance Department include: preparing memos to production, drafting clearance request letters on behalf of productions, updating and distributing Script Clearance reports using our internal SCRY reporting system; scheduling film screenings; assisting our Research Department with minor research; executing payments for licensed materials and talent.
Language and writing skills are a must, as Coordinators are expected to review and edit memos, request letters, and legal Release forms. Coordinators must also thrive in a time-sensitive, fast-paced work environment as we are expected to answer our productions promptly and follow-up on any outstanding clearance requests to ensure a quick turnaround. Strong management of emails from up to fifteen projects is required. Standard office responsibilities include: answering telephones, distributing scripts to the analysts, handling incoming mail and e-mail; and filing legal documents, ordering department supplies, and coordinating meetings.
This clearance position reports to 3 Script Clearance Analysts, providing administrative support. It also requires the flexibility to support others in the department when necessary.
Job responsibilities include, but are not limited to, the following:
30% - Script Clearance Memos & Reports
• Assisting with the preparation of script clearance report memos, and data entry/maintenance of clearance tracking spreadsheets via our custom clearance report software SCRY (Script Clearance Report Yielder). The script clearance report memos identify every legal issue in a script. Each issue must be put into its corresponding categories (as a costume, prop, set dressing, etc.) with its status identified (''Not Clear'', ''Permissible'',''Cleared'').
• SCRY then allows us to track each legal issue throughout the various stages of pre-production, production and post-production. Many of these items are unscripted, and submitted to us by the Art Department, Costumes, Props, Set Decoration and other Departments. The Coordinator will add these new legal issues to the report, uploading reference images of the items in question, and updating the status of these items as clearance request letters are sent and responses or Releases are received.
• For feature films, weekly SCRY status reports are then generated and sent to the production and internal distribution lists on each project.
• For TV and web-based productions, the Coordinator will assist in the preparation of memos regarding script revisions and/or updates in the legal status of pending items.
30% - Script Clearance Requests
• Composing permission request emails and legal releases.
• Coordinator will review each request as it is received from the production teams and insure we all necessary information to request permission or make a legal assessment.We expect a level of initiative be taken at this point, depending on the level of complexity, in which the Coordinator will often do things like: prepare a draft permission letter and/or Release for the Analyst to review; help submit the request to our Research Department; research contacts, or, ensure that the Analyst has the information in a timely manner. Each Analyst typically has 5 to 10 projects (movies and TV shows) in various stages of pre-production, production, and post-production. While any request needs to be reviewed immediately, Coordinators need to work with our Analysts to ensure that they understand the level of priority of each request, as some are more urgent that others.
• When a signed Release or letter of permission is received, Coordinator will first review for any revisions or deletions, notify the Analyst, record the response in the SCRY report and file in the project folder.
20% - Internal/External Communications
• Handling follow-up calls on requested ''pending''items.
• Interacting on behalf of the department with other divisions of the studio (such as Accounting, Facilities, I.T., Marketing, Post-Production,etc.).
• Routing script pages received by the productions to the appropriate analyst.
• Scheduling meetings, departmental screenings and otherwise coordinating calendars.
• Ordering various office-related supplies.
15% - Payment of Talent and Licenses
• Processing departmental billing/invoices (including license and permission fee payments, reuse payments and guild fees, obtaining the proper tax documents, tracking payment execution, and other miscellaneous payments).
• Assist on an ''as needed'' basis with reviewing dailies, DVD, advertising, publicity and merchandising materials.
Members of the department attend weekly department meetings and pertinent MCLE lectures to remain conversant in the latest entertainment case law related to the department, as well as keeping abreast of newspaper, magazine and internet articles about clearance issues. The Script Clearance Coordinator is generally expected to bring up questions and raise issues at our weekly meetings to further their learning experience in the department
QUALIFICATIONS
• BA, BS preferred
• Previous legal, contracts and/or motion picture/TV production experience
• This position requires strong computer skills (MS Word, Excel) with fast, accurate typing and excellent proofreading skills.
• Must be a professional self-starter able to prioritize in a fast-paced environment to ensure that all assignments are completed in a timely and accurate manner. Position requires exceptional organization skills, communication skills (written and verbal), the ability to follow up on tasks, interpersonal skills, the ability to troubleshoot, attention to detail and discretion with regard to confidential projects and issues.
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
* Sony Pictures - CA - Culver City Area & Studios