Administrative Assistant , Creative - Sony Pictures Animation
Sony Pictures
Culver City, CAThis was removed by the employer on 2/5/2019 4:52:00 PM PST
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Full Time Job
Administrative Assistant II, Creative - Sony Pictures Animation
Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies.
The administrative assistant will provide full range of administrative support for a senior executive including handling phones, calendar, filing, drafting correspondence, meeting coordination, and travel arrangements. Also provides creative support on an as needed basis – reading and covering scripts, talent lists, typing up notes, etc. Must be willing take on tasks at hand, regardless of prior knowledge or experience, as long as primary manager supports it. Be able to work alongside anyone on our team.
Requirements:
• High School Diploma
• 1 – 3 years experience as an administrative assistant
• Experience supporting an executive
• Excellent phone demeanor
• Must want to get to know people across departments and companies
• Must be detail-oriented
• Must be critical thinker and creative problem solver
• Must have a positive attitude and desire to deliver on whatever task is given
• Must have an interest in creative development and family entertainment
• Must have capacity to retain and track large amounts of information.
• Word processing (composing and generating letters, memos and fax cover sheets)
• Answering multi line phones
• Distributing and following-up on documents
• Updating databases and lists
• Scheduling and preparing for meetings and handling calendar
• Proof reading and editing
• Processing expense reports
• Managing document flow, including creating and maintaining files (electronic and hard copy)
• Other general administrative duties (processing mail, copying, etc.)
• Use of Microsoft office such as Word, Excel, and PowerPoint; using Gmail for email, contacts and calendar
• Supporting entire development team by creating and maintaining documents and databases used by the entire department.
• Assist in evaluating and summarizing creative material. Be able to report both verbally and in written form.
• Obtain information regarding availability of talent. Learn agency and manager system and retain information about representation.
• Contribute to brainstorming sessions on new material and talent.
• Participate in group discussions on story development.
• Be a liaison between our department and other departments at Sony, coordinating material and scheduling. Requires acquiring knowledge about each department and the process of producing our animated films.
• Contributing as needed when a project calls for multiple people contributing.
• Be willing and able to support other members of the team as assigned by primary manager.
• Miscellaneous duties as required.
Qualifications
• Exceptional organizational and interpersonal skills
• Must be detail-oriented
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Common sense, dependability, discretion and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
USA - Culver City - Studio Lot - CA01