Administrative Assistant, Business Affairs
Sony Pictures
Culver City, CAThis was removed by the employer on 5/19/2022 2:52:00 PM PST
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Full Time Job
Administrative Assistant II, Business Affairs - TV International Production
The TV International Production BA team, located in Culver City, CA, is hiring an Administrative Assistant II to support an SVP and VP.
Responsibilities
• Provide organizational and administrative support to SVP, VP and other departmental executives
• Roll calls and manage phone sheet. Also provide phone coverage for other executives within the department when needed
• Heavy schedule/calendar management
• Coordinate all internal and external meetings and calls (across multiple time zones)
• Collect and prepare information/documents for all meetings and conferences
• Generate monthly expense reports
• Manage and track executive approval flow
• Maintain departmental contact database
• Assist in drafting letters, agreements, abstracts, and memorandum
• Collect all pertinent contractual and payroll documentation and assist in setting up vendors in our payment system
• Copying, filing, organization of paperwork
• Note taking on calls and during meetings, as needed
• Keep track of necessary office supplies and order updates
• Assist in various projects as they arise such as, organizing departmental events, gifts, etc.
• Assist visiting executives, as needed
• Assist with date entry into rights management /deal tracker system and option calendar, as needed
• Assist with responses to unsolicited emails
• Assist Business Affairs Admin with collection of required information for studio compliance/due diligence
• Handle any project-based assignments as needed
Requirements
• Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required;
• Strong internet research skills using various search engines, databases, and social media platforms
• Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
• Exceptional organizational and follow through skills
• Ability to multi-task and prioritize with attention to detail
• Ability to independently solve problems
• A self-starter with a team player attitude
• Take responsibility for and ownership of tasks
• At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
• Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.
• A strong passion for all things TV and pop culture related
• Has a global perspective and an appreciation for cultural differences
• Multilingual a plus but not required
• Minimum of 2-3 years administrative experience
• Entertainment industry experience preferred (specifically television, film, or animation)
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
* Sony Pictures - CA - Culver City Area & Studios