Office Manager
Sony Music
New York, NYThis was removed by the employer on 4/10/2019 4:49:00 PM PST
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Full Time Job
The Office Manager (Masterworks) will provide administrative support to the SVP/Label Head of Sony Music Masterworks US and other executives handling a wide range of administrative and executive support related tasks as well as oversee the overall operations of the office for the label , including but not limited to the following:
Responsibilities
• Calendar management, including scheduling of appointments across multiple time zones, arranging rooms, video conferences, and audio facilities
• Screen incoming calls and greet guests
• Manage domestic and international travel schedules
• Complete monthly T&E reports, pay department invoices, and reconcile AMEX Travel statements
• Order office supplies for the label
• Oversee the overall operations and efficiency of the office for Masterworks US
• Provide key executive administrative support to the SVP/Label Head of Sony Music Masterworks US - anticipate needs, follow-through on all details and handle all confidential situations
• Communicate, manage, and resolve critical issues and risks
• Participate in bi-weekly Senior Management meetings and assist in developing the agenda
• Build and maintain relationships with SME executives as well as Masterworks US artists and artist management teams; also serving as direct liaison for creating artist/management agendas & schedules for label visits and artist/management travel itineraries
• Manage events for Masterworks US including artist showcases, concert outings, and all staff teambuilding events. Work with finance to establish a budget, research options (venues, location sites, transportation, catering, permits as necessary, etc.), develop proposal and make recommendations, select vendors and sign contracts ensuring competitive pricing and oversee execution
• Manage office floor plans – ensure accuracy of allocation charges, manage space allocations and create setup for all new employees. Oversee and manage all aspects of employee moves
• Serve as point of contact for building management and Sony facilities regarding building policies and work to be done or issues relating to maintenance of the space; IT & Telecommunications regarding purchased employee equipment; other vendors as needed
Qualifications
• 2 plus years administrative experience required (music industry experience a plus)
• Bachelor’s Degree preferred
• Requires knowledge of Microsoft Office Programs (Word, Outlook, PowerPoint)
• Ability to multi-task and meet pressure deadlines
• Flexibility with hours
• Basic knowledge and interest in classical music, jazz and musical theater
• Highly Organized
• Fast learner
• Excellent written and verbal communication skills