Marketing Coordinator
Sony Music
New York, NYThis was removed by the employer on 3/14/2018 2:49:00 PM PST
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Full Time Job
S/he will handle a wide range of administrative and executive support related tasks, including but not limited to the following:
Responsibilities
• Provide administrative support to executive including answering phones, coordinating meetings, maintaining calendar, arranging conference calls, arranging complex travel arrangements, etc
• Prepare and submit expense reports in a timely and accurate manner
• Coordinate ticket requests for executive
• Juggle constantly changing schedule and meetings in a professional and efficient manner
• Serve as liaison between the executive and artists, managers, attorneys, publishers, media, producers, and internal staff
• Act as a gatekeeper as it pertains to calls and visitors
• Maintain staff vacation requests/whereabouts calendar
• Keep executive organized and abreast of urgent issues
• Make quick and accurate decisions when executive is unavailable
• Keep up-to-date on music business news and company initiatives disseminate to executive regularly
• Organize and keep abreast daily Soundscan, BDS, R&R, Mediabase, trade magazines, Samis and other indicators and reports
• Track all incoming and outgoing materials to/from the executive’s office
• Maintain an accurate and current list of internal and external contacts
• Miscellaneous projects and tasks as assigned
Qualifications
• As least 2 years of prior administrative/executive assistant experience for a senior-level executive
• Extremely organized, relaxed and detail oriented while working in a fast-paced, ever-changing environment
• Able to handle confidential information with highest level of professionalism and discretion
• Expert level written and verbal communication skills
• Strong technology skills including ability to work within PC and Mac programs, Blackberry, iPad, iTouch, etc.
• Internet savvy
• Experience and ability to navigate SoundScan, Mediabase, and additional similar systems
• Exceptional interpersonal and phone skills and the ability to interact with staff at all levels
• Proactive, flexible, calm and confident
• Able to work independently and with little supervision while executive is on road/out of the office
• Ability to work on multiple projects simultaneously
• Experience and knowledge of music and video software (iTunes, Q-Time, various multi-media products, etc.) is strongly preferred
• Available to work overtime as needed