Coordinator, Creative Services
Sony Music
New York, NYThis was removed by the employer on 6/15/2022 11:50:00 AM PST
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Full Time Job
As a Coordinator for Ultra Records' Creative team you will assist and support the Creative Director, along with the full department, with scheduling meetings, travel, phone calls, expense reports and other administrative duties. You will also facilitate the department's design administration needs by coordinating photo, video and generally speaking Content shoots, preparing documents necessary for licensing images, videos and photo shoots including artwork agreements, processing invoices, preparing reports, archiving photo shoots and handling a variety of design administration duties. You are proficient in Adobe Creative Suite for occasional design work. You're curious and enthusiastic to be in an environment of likeminded people that are a part of a culture that is forward thinking and inclusive. This is a great opportunity for you to be a crucial member of the Creative department of one of the leading Electronic Music labels in the world.
What you'll do:
• Assisting and supporting the Creative Director with scheduling meetings and travel, screening calls, managing departmental calendars, and handling expense reports, timesheets and special projects upon request.
• Working with product managers and finance team to prepare budgets and process invoices.
• Working with the Creative Department to prepare documents necessary for photo and video shoots, including artwork agreements, invoices, advances, and vendor setups.
• Working with the rest of the Department to archive photo and video shoots.
• Working with the BA Department to archive fully executed agreements.
• Assisting in implementing policies regarding artwork rights and usage.
• Retrieving artwork for Labels/Clients, upon request.
• Assisting and trouble-shooting various departmental issues.
Who you are:
• At least 1-2 years of administrative assistant experience.
• Entertainment industry or Creative experience preferred.
• Bachelor's degree, preferred.
• Proficient in Microsoft Office
• Knowledge of Adobe Creative Suite.
• Able to communicate effectively.
• A team player, but can take initiative and see-through projects independently
• Interest in Creative management and Creative Direction.
• A love of electronic culture and music!
What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess
This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.