Administrative Assistant
Sony Music
New York, NYThis was removed by the employer on 3/27/2019 12:49:00 PM PST
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Full Time Job
The Administrative Assistant, Arista is responsible for providing administrative support to senior management and helping to ensure the efficient day-to-day operation of the team by successfully accomplishing the following responsibilities:
Responsibilities
• Act as a liaison between senior management and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments, etc.
• Build and maintain relationships with various internal departments and other international territories within the company.
• Schedule meetings, arrange travel – both for artists and employees – and answer phones.
• Prepare business expense reports in a timely, accurate and efficient manner.
• Maintain mailing and e-mail lists, databases, files and other assets for the department.
• Update weekly reports and sales/streaming information as necessary.
• Assist with invoice processing, new vendor requests, other ad hoc financial tasks.
• Provide creative input and ideas on projects.
Qualifications
• The ideal candidate holds a Bachelor’s Degree and a minimum of 1 year of prior administrative experience in the field of marketing or a related field.
• Strong computer skills including MS Office (Word, Excel & Outlook) and an intimate knowledge of the internet. Will need to learn a variety of other computer systems including, but not limited to Mediabase, SoundScan, and NextBigSound.
• Successful candidate will possess a positive attitude, an eagerness to learn and a demonstrated ability to thrive in a fast paced work environment while juggling multiple tasks and priorities.
• A proactive, flexible, self-starter who has strong problem solving, social, and interpersonal skills.
• Exceptional communication and time management skills.
• Must be able to work independently but be a team player and flexible.
• The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously – must be highly organized.
• This individual must be extremely organized and must be able to create and maintain very strong relationships with all levels of the organization.
• The use of discretion and the maintenance of high levels of confidentiality are also required.