Administrative Assistant, Pop Promotion
Sony Music
Culver City, CAThis was removed by the employer on 10/1/2019 1:50:00 PM PST
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Full Time Job
This position will provide administrative support to four Radio Promotion executives, to ensure the efficient day-to-day operation of the West Coast Promotion department by successfully accomplishing the following responsibilities; including but not limited to:
Responsibilities
• Overall administrative support for Hot AC formats
• Day-to-Day admin for LA promotion team (setting up meetings, pulling reports, etc.)
• Screen and direct incoming calls for Top 40/Hot AC/Rhythm/Rock executives
• Submit expense reports in a timely, efficient and accurate manner Top 40/Hot AC/Rhythm/Rock executives
• Coordinate travel for Top 40/Hot AC/Rhythm/Rock executives
• Book travel for contests winner and programmer travel for Hot AC format related events
• Create Hot AC Update report
• Providing weekly budget updates to Promotion Operations and Hot AC format head
• Responsible for compiling and sending weekly Pop Promotion add sheet company wide
• Main point of contact for invoicing for Hot AC format (providing PO’s, processing invoices, setting up new vendors for payment)
• Serve as back up for to cover promotional event with radio
• Assist with planning of Meet and Greets for local shows when needed
• Provide digital delivery of current singles for Hot AC format
• Provide and Compile weekly airplay updates and Adds & Rotations report
• Maintain promotion lists for Hot AC stations
• Secure and maintain files/invoices/quarterly letters in accordance with compliance guidelines related to Hot AC format
• Monitor social media channels and create trend setting reports
• Email promotional materials to radio stations
• Order and maintain office supplies and product requests for the LA promotion staff
Qualifications
• Minimum of 1 year general administrative experience
• Prior music industry and radio promotion experience strongly preferred
• Strong knowledge of Microsoft Office, MediaBase, SoundScan, iTunes, Shazam, Streaming Services and Promo Tools
• Strong written and verbal communication skills
• Ability to multitask and perform in a fast paced environment
• Possess a positive and professional demeanor
• Strong background in Top 40/Hot AC/Rhythm/Alternative/Dance genres
• High fluency in all social media channels & Digital Outlets
• Additional skills, abilities, and/or traits that are necessary to succeed in this position include: organization; discretion; confidentiality; integrity; initiative; meticulous attention to detail; multi-tasking ability; approachable; ability to handle and work with all types of dispositions; self-confidence; assertiveness; ability to excel in stressful and demanding situations; resourcefulness; ability to anticipate what's next; strong work ethic