Sales Assistant
SMUGGLER
New York, NYThis was removed by the employer on 10/10/2018 12:42:00 PM PST
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Full Time Job
JOB SUMMARY
The East Coast Sales Assistant supports the Sales Department by performing administrative, research, scheduling and accounting tasks, as well as continuing to maintain important relationships with directors, agencies, vendors, etc. This position may also be required to perform other duties as assigned or required.
SAMPLE OF RESPONSIBILITIES
- Maintain and distribute company-wide sales sheet
- Maintain East Coast lead sheet
- Track leads and their status (make initial contact with producer, submit reels, follow up, etc.)
- Communicate with other divisions and/or production companies that represent SMUGGLER directors in different markets
- Pull and present Sales Department data
- Create bid specs and check history using FileMaker
- Create director reels, general and specifically targeted to projects
- Maintain relationships with SMUGGLER directors
- Research advertising trades for press about SMUGGLER, competitive directors' work, agency/brand information, news, trends
- Ensure new SMUGGLER work and developments are reported to the trades
- Manage screenings arranged by the East Coast Sales Department
- Keep track of industry events and film festivals (Cannes, SXSW, etc.), handle invites, reservations
- Create expense reports
- Maintain sales calendar
- Coordinate travel
- Manage holiday gift process for agency personnel and clients
- Evaluate and filter through new director inquiries with East Coast rep
KNOWLEDGE AND SKILLS
- Professional presentation, organization, responsiveness, ability to work in a compressed timeline from start to finish
- Knowledge of and interest in advertising and commercial production, ability to report on developments within the industry
- Ability to easily communicate with a number of different entities within the industry
- Skill for internalizing new information and reporting it succinctly and accurately
- Data entry, Filemaker, WireDrive
- Social media management
- Excellent handwriting
RELEVANT EXPERIENCE
- Advertising, production, entertainment industry
- Office environment
COMMON ISSUES ADDRESSED IN THE POSITION
- Last minute travel arrangements or client entertainment
- Spontaneous research for owner or executive
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