Assistant to Commercial Director
SmugglerNew York, NY
Full Time Job
The role revolves around assisting me so that my personal and work life run smoothly. The role requires many hats - organizer, liaison, errand runner, appointment maker, researcher, etc.
The majority of the assignments are decidedly unglamorous: calling the insurance company to ask about this mysterious bill, call the DMV and ask them where they towed my car to, call me and remind me to do the thing I was supposed to do but don't want to do. In between those mundane tasks you'll be working with a fun group of talented people who generally make coming to work a good experience. If you're a curious person, there's lot to learn because you'll be surrounded by the people I interface with on job: production designers, wardrobe stylists, location scouts, casting directors, cinematographers, etc.
Each day will be different and you must have the ability to adapt to that. The general hours are M-F 10-6, but the job will occasionally require springing into action to resolve issues at odd hours, 7 days a week.
During shoots (maybe 10% of the time) hours will be longer, but generally fun. In between shoots, there will be fair amount of free time to pursue your own interests on the job. Previous assistants have used this time to learn other roles in the production company environment, master new software, or focus on artist endeavors. As long as you're available when I need you, I can be flexible within reason.
If you're an aspiring director, you'll likely be frustrated by the lack of creative work in this position as my process requires me to be hands on with the creative stuff rather than outsourcing that to someone. If you're an aspiring producer, this job provides uniquely close access to the working relationship and dynamics of the director/producer and the agency/client, and during jobs you'll often be working closer to the producer than to me.
SAMPLE OF RESPONSIBILITIES
• Setting and keeping track of deadlines and appointments.
• Assist in the coordinating of travel/needs during a job.
• Being a liaison between director and the rest of the office/production teams.
• Researching a broad variety of subjects.
REQUIRED KNOWLEDGE AND SKILLS
• A proactive mindset, anticipating needs.
• Efficiently prioritize duties, multi-task, and work independently.
• Research. On a day to day basis the subject will change, but being a self-starter at researching is key, whether it's finding a type of wallpaper, finding the best public school below 14th street, deciphering the DGA's rules about insurance, tracking down a scene from a movie, or researching a topic for a potential documentary or TV show plot.
• Strong organizational skills. Whether shared calendars, Evernote notebooks, or Google docs, finding efficient ways to stay on the same page and easily share information is key.
• Great verbal skills and not afraid to speak up when you have questions or need to remind about deadlines.
• Flexible mindset when it comes to your role, not bound by a specific list of duties presented on Day 1. Each week can be different depending on if a job is happening or his personal task.
• We use Keynote and Pages, which are simple to learn. If you're capable in Final Cut Pro or SketchUp, that's a bonus.
• I'm a firm believer in the 'fake it 'til you make it' program, so I hire people for their potential rather than their experience. If you're intelligent, resilient, organized, and socially adept, you can learn all this stuff as you go.
• I really try to not work with assholes, so you shouldn't have to tolerate many in your day to day.
• Free lunch/snacks.
• Occasional travel.
• Some flexibility on hours. My previous assistants have occasionally taken time off to do artist residencies or shoot documentaries, which is fine as long as my business is still being handled.
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