Office Production Assistant
Smuggler
Los Angeles, CAThis was removed by the employer on 10/1/2021 3:16:00 PM PST
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Full Time Job
JOB SUMMARY
The Office PA is responsible for a variety of tasks at the SMUGGLER office - including basic upkeep of workspaces, offices, and equipment rentals, stocking the office with food and supplies, ordering lunch for the staff, and going on necessary runs. File organization and record keeping are vital functions of the Office PA. The Office PA acts as a point of contact between outside vendors and freelance production teams. This position also may be required to perform other duties as assigned or required.
SAMPLE OF RESPONSIBILITIES
Prepare the office and kitchen in the morning before arrival of staff
Monitor and maintain stock of food and beverage
Monitor and maintain stock of office supplies for staff and production teams
Maintain office cleanliness and organization
Run errands as needed
Order, set up and log staff lunches
Facilitate personal and job related tasks for directors and high level SMUGGLER staff
Maintain office equipment and facilities (air conditioning, lighting, trash removal, gardening
Basic technical support of phone, computers, and copiers
Cover reception phone
Assist production teams with set-up and technical needs in office spaces
Assist in event planning
Manage shipments
Track internal job invoices and prepare for Accounting
Track, stock, and prepare PPE and COVID-19 supplies for productions
Maintain and check-out walkie talkies, headsets, location sign, and other production assets to production teams.
REQUIRED KNOWLEDGE AND SKILLS
Ability to prioritize, delegate, multi-task easily
critical thinking, sharp memory, ability to think ahead, anticipate needs, and take initiative
Working knowledge of apple computer and google workspace applications
Excellent communication and organizational skills
Professional demeanor with clients, staff, and directors
Ability to remain calm and be self-reliant in a high-pressure environment
Must have a valid driver's license
PREFERRED KNOWLEDGE AND SKILLS
Interest and knowledge of the entertainment and advertising industry
Familiarity with commercial production
Well rounded interests and hobbies outside of the film industry
Proficiency with Adobe Creative Cloud suite
Basic IT and AV skills
Simian
Google Workspace and Applications
COMMON ISSUES ADDRESSED IN THE POSITION
Sorting out conflicting requests for limited office space and equipment
Juggling multiple tasks at the same time
Coordinating with restaurants to ensure meals are prepared accurately and on time
Parking management
Troubleshooting the copier, TVs, wi-fi, phone system, Google workspace, Simian, walkie-talkies, and computers
UNCOMMON ISSUES ADDRESSED IN THE POSITION
Policing office dog activity
Complex IT and phone system issues
Dealing with office security issues