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Office Manager
Sloss Eckhouse LawCo
New York, NY
Uh oh, this posting was removed on 3/26/2018 9:06:00 AM PST
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Responsibilities Overview:
The office manager is responsible for the day to day administrative management and for assisting the principals with business decisions to maximize the efficiency, profitability, and business success of the organization.
Primary Specific Responsibilities
General Operations
-Direct the day-to-day, operational activities of the company with a focus on administrative personnel.
-Identify areas of potential cost reduction and efficiency improvement and encourage all staff to do the same.
-Maintain appropriate internal controls and auditing procedures.
-Review insurance and other fringe benefits of the firm and make appropriate investigations and recommendations regarding changes of such items.
-Maintain facilities and act as a point of contact between the company and the landlord, as well as facilities vendors.
-Prepare special analyses and direct special projects as required
Human Resources
-Staffing: Assist in identifying staffing needs and oversee recruiting, evaluating and interviewing potential candidates. Oversee onboarding process and ensure that all hiring protocols are compliant. Oversee annual staff evaluations. Assist in terminations and exit interviews when necessary.
-Record keeping: Oversee and retain information regarding attendance, overtime, vacation or other time off, and change in status; collect information regarding benefits and benefits elections; collect and maintain information about performance; and collect information regarding turnover.
-Compensation and Evaluation: Make proposals for the criteria for merit increases, oversee annual staff evaluations; and design evaluation and feedback procedures.
-Benefit Plans: Administer plans, such as medical, dental, 401k, medical reimbursement, profit sharing, pension, life and disability insurance, payroll deductions, and direct deposit.
-Communications: Identify issues that affect the workplace and develop policies addressing them; prepare and distribute office manuals, and revise them when necessary; develop and implement orientation and training programs; and develop and implement office relations programs.
Finances
-Using Quickbooks, oversee the day to day accounting of the company, including Billing, Accounts Payable and Receivable and payroll.
-Oversee external bookkeeper to track monthly reconciliation and journal entries. Prepare financials for Accountant on a quarterly basis.
-Run various cost, expense and income reports for principals as needed.
Qualifications
The candidate must be a team player, service and detail-oriented and able to prioritize multiple projects simultaneously; perform well under pressure; and have experience and comfort in handling highly sensitive and confidential information. Strong communication, organizational and interpersonal skills are essential.
In addition, an expert level of Quickbooks skills are necessary, along with an in-depth understanding of Accounting principles. Prior experience in the entertainment field is highly desirable, and prior legal firm experience is a plus.
This is a full-time position. Sloss Eckhouse/Cinetic offers a full benefits package: medical, dental, 401k, FSA, life and disability insurance, as well as paid vacation.
Salary is commensurate with experience.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Legal and Business Affairs Category
Search for Office Manager jobs in New York-NY
Responsibilities Overview:
The office manager is responsible for the day to day administrative management and for assisting the principals with business decisions to maximize the efficiency, profitability, and business success of the organization.
Primary Specific Responsibilities
General Operations
-Direct the day-to-day, operational activities of the company with a focus on administrative personnel.
-Identify areas of potential cost reduction and efficiency improvement and encourage all staff to do the same.
-Maintain appropriate internal controls and auditing procedures.
-Review insurance and other fringe benefits of the firm and make appropriate investigations and recommendations regarding changes of such items.
-Maintain facilities and act as a point of contact between the company and the landlord, as well as facilities vendors.
-Prepare special analyses and direct special projects as required
Human Resources
-Staffing: Assist in identifying staffing needs and oversee recruiting, evaluating and interviewing potential candidates. Oversee onboarding process and ensure that all hiring protocols are compliant. Oversee annual staff evaluations. Assist in terminations and exit interviews when necessary.
-Record keeping: Oversee and retain information regarding attendance, overtime, vacation or other time off, and change in status; collect information regarding benefits and benefits elections; collect and maintain information about performance; and collect information regarding turnover.
-Compensation and Evaluation: Make proposals for the criteria for merit increases, oversee annual staff evaluations; and design evaluation and feedback procedures.
-Benefit Plans: Administer plans, such as medical, dental, 401k, medical reimbursement, profit sharing, pension, life and disability insurance, payroll deductions, and direct deposit.
-Communications: Identify issues that affect the workplace and develop policies addressing them; prepare and distribute office manuals, and revise them when necessary; develop and implement orientation and training programs; and develop and implement office relations programs.
Finances
-Using Quickbooks, oversee the day to day accounting of the company, including Billing, Accounts Payable and Receivable and payroll.
-Oversee external bookkeeper to track monthly reconciliation and journal entries. Prepare financials for Accountant on a quarterly basis.
-Run various cost, expense and income reports for principals as needed.
Qualifications
The candidate must be a team player, service and detail-oriented and able to prioritize multiple projects simultaneously; perform well under pressure; and have experience and comfort in handling highly sensitive and confidential information. Strong communication, organizational and interpersonal skills are essential.
In addition, an expert level of Quickbooks skills are necessary, along with an in-depth understanding of Accounting principles. Prior experience in the entertainment field is highly desirable, and prior legal firm experience is a plus.
This is a full-time position. Sloss Eckhouse/Cinetic offers a full benefits package: medical, dental, 401k, FSA, life and disability insurance, as well as paid vacation.
Salary is commensurate with experience.
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