Executive Assistant
Scanline VFX
London, UKThis was removed by the employer on 8/31/2022 10:45:00 AM PST
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Full Time Job
Scanline VFX is an award-winning visual effects studio, with locations in Vancouver, Montreal, Los Angeles, London, Seoul, Munich, and Stuttgart. Attracting talent from around the world, current work includes Aquaman: The Lost Kingdom, The Flash, and Stanger Things Season 4.
Come and join an innovative and collaborative team and be challenged to do the best work of your career alongside some of the best talent from around the globe.
We currently offer offer hybrid, on-site and remote work opportunities.
As the Executive Assistant no two days are the same. You are in charge of creative solutions to running smooth day to day operations. For you, no job is too big or too small and all projects are completed on time, on budget and done to the highest of standards and quality. As a senior team member you personify professionalism, confidentiality and discretion.
Ongoing improvement and best practices to workflow and process make you appear as an efficiency ninja. High energy and passion for Administration shines through what you do and at all levels of the organization.
Expect to partner with the team where duties cross over and are shared in a fast paced and fast shifting environment that requires you to think on your feet, take initiative, and learn new things quickly.
KEY RESPONSIBILITIES
• Calendar management such as scheduling internal and external office meetings and personal appointments
• Scheduling, tracking, organizing, planning and ensuring all information is delivered in a concise and timely manner
• Personal tasks and errands, phone call screening, correspondence and document preparation, personal bill payment, record keeping
• Prioritize people and situations in need of attention and manage VIPs, confidential and sensitive information with the appropriate judgement and discretion
• Create and maintain personal action items, to-do-list, and follow up and follow through proactively maintaining and providing status updates
• Able to work from 12 pm to 9 pm (incl. 1 hour break) on a daily basis to sync with VP's working hours
QUALIFICATIONS & EXPERIENCE
• Minimum two (2) years of experience as an Executive and/or Personal Assistant
• Expert in MS Excel and MS Word and office suite
• Expert in calendar administration (preferably using OX calendar) and Google Calendar
• Self-motivated, highly organized, and results oriented. You can manage and prioritize multiple tasks simultaneously
• Solution oriented; strong analytical and problem-solving skills
• Polite, easy-going, patient and service-oriented. You have a can do attitude
• Exceptional verbal and written communication skills in English and German
• You look for new ideas and creative solutions to overcome challenges
• Balances a strong work ethic and going-the-extra-mile enthusiasm with levity and humility. You have a contagious energy and dedication while enjoying the process and understand where you fit in the overall group or structure
• Interest in progressing through Production or Facilities (preferred)