Executive Assistant
San Francisco Giants
San Francisco, CAThis was removed by the employer on 5/3/2019 5:17:00 AM PST
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Full Time Job
Title: Executive Assistant
Reports to: Senior Vice President, Partnerships & Business Development
Department: Partnerships & Business Development
Status: Full-Time; Non-Exempt
Position Summary:
The San Francisco Giants are seeking an experienced, reliable and task-oriented Executive Assistant. This position will work directly with an SVP and will be responsible for performing a number of administrative duties. We are looking for a candidate who is self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.
This position will also provide overall administrative support for the Partnership department, interact extensively with other members of the organization and a significant number of important clients. Excellent written and verbal communication are essential, plus significant attention to detail and organizational skills are critical to this role. We are looking for a candidate who is self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.
Position Responsibilities:
• Support SVP with administration responsibilities including managing calendar and contact database, coordinating travel, scheduling meetings and phone calls, filing, answering phones, maintaining multiple spreadsheets including revenue and ticketing documents, managing expenses, etc.
• Assist SVP and department in all aspects of the development, creation and presentation of partnership marketing programs and documentation
• Manage contract process and database for the Partnerships Department and coordinate with legal staff for all partner agreements
• Manage database and all communication with Giants partners including monthly newsletter, hospitality invitations, etc.
• Manage partner hospitality events throughout the season including group travel
• Facilitates ticket request for VIP clients and fulfills requests as directed by SVP
• Maintains inventory of all office supplies, client gifts and distributes department mail
• Assist in the completion of expense reports for SVP; provide support for invoices and check requests
• Conduct pre-game field visits for management, as requested
• Answers, screens and directs phone calls for department including general inquiries
• Responsible for all charitable donation requests for tickets and memorabilia
• Coordinates department's calendars including travel and meeting arrangements. Prepares agendas, reserves and prepares facilities. Greets scheduled visitors.
• Handles special projects as assigned; including communications, events management, hospitality, etc.
Knowledge and Skills:
• A minimum of five years of experience as an Executive Assistant reporting directly to senior management
• Exceptional customer service, administrative and organizational skills. Strong project management and problem-solving skis with impeccable multi-tasking abilities
• Ability to handle confidential matters and information with discretion and diplomacy
• Excellent written and verbal communication skills required
• Goal oriented, self-starter with strong work ethic and ability to manage multiple projects in a fast paced and time sensitive environment
• Advanced Microsoft Office skills, with an ability to quickly become familiar with organization-specific programs and software
• Work well in both a team and independent environment
• Ability to work non-traditional hours in non-traditional settings
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.