Executive Administrative Assistant
SAG-AFTRA
Los Angeles, CAThis was removed by the employer on 5/24/2018 8:19:00 PM PST
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Full Time Job
Executive Administrative Assistant (LA Local)
POSITION PURPOSE: The executive administrative assistant provides overall executive administrative support to Executive Director, Los Angeles Local (EDLA), LA Local Associate Executive Director of LA Local Operations and support to the Los Angeles Local as a whole. Working in a fast-paced, complex, confidential environment, responsibilities include scheduling meetings with internal and external parties, coordinating projects, writing of internal and external correspondence, drafting and sending of meeting notices, logistical support for local boards and committees, member interface, aiding other departments as needed, support of activities, programs and events, records management, answering of phones, and general clerical support.
ESSENTIAL DUTIES & RESPONSIBILITIES:
• Multi-line departmental phone coverage and maintenance of multiple mailboxes.
• Maintain multiple calendars and coordination of meetings. Coordination of internal and external meetings (notifications, catering, logistics, details, RSVPs, etc.)
• Coordinate all aspects of the LA Local Board and LA Executive Committee meetings.
• Coordinate, facilitate and support LA Local committee meetings and maintain master records for LA Local Committee.
• Support Los Angeles Local operations and other departments as required.
• Coordinate department check requests and maintaining records for budget purposes.
• Departmental office manager duties: office services requests, supply ordering, general office functions and needs.
• Create and submit expense reports for the Los Angeles Local Executive Director.
• Assist and support Los Angeles Local President as required.
• General clerical duties: Xeroxing, filing, faxing, mail and fax sorting and distribution.
• Special assignments as required.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
• Exceptional phone skills.
• Outstanding writing, proofreading and editing skills.
• Able to effectively communicate in English, both orally and in writing.
• Sincere interest and desire to work for a member-driven labor organization, while understanding the challenges nuances of working with multiple personalities.
• Proficient in Microsoft office applications including solid command of PowerPoint presentations and Excel spreadsheets.
• Capable of working effectively under pressure, and to organize, prioritize and coordinate multiple tasks under daily deadlines.
• Must be able to work independently and as part of a team.
• Capable of taking direction from more than one supervisor.
• Superlative interpersonal skills: Very high degree of discretion, patience and tact, and must be able to cultivate respectful, strategic, and collaborative relationships with people from diverse backgrounds; both internally and externally.
• Hold yourself and others accountable for a high level of performance and integrity.
• Have an understanding and awareness of worker rights impacting SAG-AFTRA members.
• Must be able to work in a challenging environment where constructive feedback from others is encouraged.
• Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA's sole discretion.
• Must be available and willing to work extended hours per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.
MINIMUM QUALIFICATIONS:
Education
and/or Experience:
• Administrative training and/or an equivalent combination of education and experience.
• Previous executive administrative support experience preferred.
• College degree a plus.
TESTING REQUIREMENTS:
• Basic skills: spelling, math, grammar and filing – passing score: 76%
• Microsoft Word and Excel tests (basic, intermediate and advanced) – passing score: 76%
• Writing Test
• Typing test 35 WPM
Apply Now!