Adminstative Assistant
SAG-AFTRA
Los Angeles, CAThis was removed by the employer on 10/18/2018 10:19:00 AM PST
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Full Time Job
Responsibilities
What You’ll Do
The primary function of the Administrative Assistant is to provide administrative support for the People & Culture Department.
This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.
• Provide a broad range of administrative services for the People & Culture Operations team (e.g. meeting scheduling, invoicing, records management, general inquiries, etc.).
• Provide specialized support for team members – for instance, assist with communications materials and events, assist with compensation reports/analysis, support Benefits work, etc.
• Maintain and update the team calendar (i.e. events, training, vacation, etc.); assist People & Culture project leads (e.g. timelines, meeting agenda and notes, ad hoc support, etc.).
• Responsible for supporting event coordination for team activities, both internal and for the organization; coordinate event planning and execution.
• On an ad hoc basis, provide administrative support to the Director of P&C Operations, Chief People Officer, National Director of Organization & People Development, and the Director, Learning & Professional Development; back-up other support staff as needed.
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Qualifications
What You’ll Need
We want to make sure you’re successful. To be considered, you must have:
• Strong customer service skills to internal and/or external customers.
• Solid communication skills in English, both oral and written.
• Strong organizational skills with one or more ongoing assignments; very detail oriented.
• Proficiency in PC applications (i.e. Word, Excel, PowerPoint).
• Knowledgeable of the operations and confidentiality inherent in a human resource organization.
• Capable of taking direction from more than one supervisor.
• Superlative interpersonal skills: high degree of patience and tact, and must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds both internally and externally.
• Have an understanding and awareness of worker rights impacting SAG-AFTRA members.
• Hold one’s self and others accountable for a high level of performance and integrity.
• Must be able to work in a challenging environment where constructive feedback from others is encouraged.
• Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA’s sole discretion.
• Must be available and willing to work extended hours per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.
In addition, we will assess the following competencies as part of the candidate evaluation process.
Member Service
Communication
Dependability/Accountability
Job Knowledge
Adaptability
Teamwork
Minimum Qualifications:
Bachelor’s degree in Human Resources, Business Administration or equivalent fields preferred, or 4 years of relevant work experience.
Requires 2-4 years of experience supporting a Human Resources team.
Minimum of 1 year of experience supporting multiple Directors in fast-paced environment.
Preferred Background:
Experience in a union environment and/or in the entertainment industry preferred.
Able to demonstrate SAG-AFTRA values through past work experiences is a plus.
Ability to prioritize is a plus.
What You’ll Get
We are a great place to work because we offer:
Colleagues that are passionate about what we do and how they contribute to our mission
Autonomy to do your job well
Balance between work and home life responsibilities
Affordable and comprehensive medical and dental plans
Generous pension plan
Employee discounts and perks