Event Coordinator, MCM Comic Con
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London, UKThis was removed by the employer on 5/2/2018 9:58:00 AM PST
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Full Time Job
Event Coordinator, MCM Comic Con (Based UK, Richmond, Surrey)
JOB TITLE: Event Coordinator, MCM Comic Con
REPORTS TO: Event Manager, MCM Comic Con
LOCATION: Brighton, East Sussex
WHAT'S COOL ABOUT THIS JOB:
MCM Expo Group is the UK's largest and most popular Comic Con organisation. We host the most popular Comic Con culture events and memorabilia shows. MCM events provide unique access and amazing personal experiences for consumers. We help grow every participating industry by providing direct access to passionate fans who are very active on all forms of social media.
The Event Coordinator reports into the Event Manager and will have responsibility for helping make the MCM Comic Cons the best experiences for fans they can be, while keeping all the moving pieces in the right place at the right time, for the right cost. You'll have a creative voice in the design of the shows, and you'll be working on many of the details, too.
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BRING YOUR PASSION AND EXPERTISE:
Pre-Show
• Arranging Travel and Accommodation – booking travel and hotels for team members for client visits, competitive events and own event
• Managing Team Leave – monitoring and recording all annual leave and sickness for team members
• Meeting Administration – scheduling team meetings, composing agendas/minutes when required
• Floor Plan Audits – working alongside the Sales and Operations team to ensure rigorous audits of the floor plan and Exhibitor Lists are carried out frequently on the lead up to an event
• Floor Planning – working with the Event Managers, Sales, and Operations on updates to the floor plan.
• Reports/Tracker Maintenance – generating, maintaining and managing various reports for Sales, Marketing and Operations Team
• Team Projects – assisting with projects such as team days, exhibitor days, steering committees and press days etc.
• Team Supplies – auditing and ordering team supplies including safety boots, stationery, business cards and refreshments for onsite as well as the crates to transport the supplies
• Post and Shipping – managing all outgoing and incoming post for the Sales and Marketing Teams
• Frontline Enquiries – handling calls/emails from prospective exhibitors and distributing to the appropriate team member
• Other Event production duties as required
• Other office administration duties as required
On-Site
• Show Office – setting up and coordinating this busy area during the exhibition
• Rebooking Support – supporting the Sales Team with capturing interest for the next Event Edition – this may include contracting onsite using automated or manual contracting systems and/or managing all incoming booking forms/enquiries (Expression of Interest)
• Coordinating Team Arrangements – including booking meeting rooms, arranging team/client dinners etc.
• Other onsite duties as required by the needs of the show.
Ideal Candidate Profile: A highly driven, enthusiastic and organised professional who can demonstrate:
• A degree/qualification related to events or previous experience of working within the events/exhibitions industry
• A strong ability to organise and prioritise workload – and demonstrate a solid competency for multi-tasking
• A high level of computer literacy, including Outlook, Excel, Word, PowerPoint and preferably any online sales/marketing tools and systems
• The ability to work in a fast-paced environment and remain calm when under pressure
• They are committed team player who also has the ability to work independently and take the initiative
• Strong communication skills – articulate verbal and written capabilities – with the ability to communicate with many different nationalities and cultures
• Accuracy and attention to detail
• The ability to embrace change and an enthusiasm to participate in a culture of continuous improvement in all areas of their work
• A confident common sense approach to problem solving and is quick to understand who/what is required to solve any issues
• A positive, enthusiastic and proactive approach to their role and responsibilities on a day-to-day basis
Due to the large volume of applications, we are unable to respond to all applications individually. Therefore, if you are not contacted by the company within the next three weeks, we regret to advise that your application has been unsuccessful.
WE ARE NOT ACCEPTING CV'S FROM AGENCIES. THEREFORE IF YOU ARE INTERESTED IN THIS POSITION PLEASE APPLY DIRECTLY TO US OR VISIT OUR WEBSITE AND APPLY ONLINE.