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Executive Assistant to VP of Production
Redrock Entertainment
Burbank, CA
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EXECUTIVE ASSISTANT TO VP OF PRODUCTION
Job Summary:
The Executive Assistant to our VP of Production at Redrock Entertainment will provide a full range of administrative support to our Executive in a very demanding and time sensitive environment, including scheduling meetings, maintaining current up-to-date calendars, coordinating and booking travel arrangements, processing expense reports, running personal errands and assisting with projects as directed.
Responsibilities:
· Proactively manage both personal and professional calendars.
· Coordinate and manage meeting and event logistics including booking and preparing rooms, creating materials, organizing catering and taking notes.
· Coordinate all domestic and international travel logistics including flight itineraries, hotel rates and reservations, car services, with personal travel preferences. Follow up and pre-arrival confirmations.
· Serve as liaison between the executive team and external/internal clients.
· Provide a ''gatekeeper'' and ''gateway'' role, creating win-win situations for direct access to the executive's schedule and available time.
· Prioritizes conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with important deadline requirements.
· Arrange and organize internal and external events such as company dinners and corporate functions, facilitate information distribution and dissemination, answer inquiries and meeting requests.
· Facilitate both personal and business errands.
· Ensure that business expenses are processed correctly and in a timely manner.
· Anticipate executive needs and be proactive with timely solutions.
· Support related administrative needs.
Requirements:
· Bachelor's Degree preferred
· 2+ years' experience working for a high level Executive
· Has a clear understanding of the players in the entertainment business
· Thick-skinned and able to work through difficult situations
· Able to work flexible and long hours including late nights, and sometimes weekends
· Must have an impeccable attention to detail
· A quick-thinker and an adept problem-solver
· Able to work in highly demanding environment while being able to handle varying personalities and work styles with grace and tact
Must have a high-level proficiency in Outlook and Microsoft Office Suite and Mac
· Strong written and oral communication skills
· Up to date on current events and trends
· Tech savvy
· The ability to independently, manage one's time and prioritize multiple tasks in order to meet associated deadlines
· The drive to take initiative, work independently and be accountable while also working as a team player who is collaborative, positive, and flexible.
Job Type: Full-time
Salary: $60,000.00 - $70,000.00 per year
Benefits: Dental insurance, Health insurance, Paid time off
Location: Burbank, CA - Reliably commute or planning to relocate before starting work (Required)
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Film and TV Production Category
Search for Executive Assistant to VP of Production jobs in Burbank-CA
EXECUTIVE ASSISTANT TO VP OF PRODUCTION
Job Summary:
The Executive Assistant to our VP of Production at Redrock Entertainment will provide a full range of administrative support to our Executive in a very demanding and time sensitive environment, including scheduling meetings, maintaining current up-to-date calendars, coordinating and booking travel arrangements, processing expense reports, running personal errands and assisting with projects as directed.
Responsibilities:
· Proactively manage both personal and professional calendars.
· Coordinate and manage meeting and event logistics including booking and preparing rooms, creating materials, organizing catering and taking notes.
· Coordinate all domestic and international travel logistics including flight itineraries, hotel rates and reservations, car services, with personal travel preferences. Follow up and pre-arrival confirmations.
· Serve as liaison between the executive team and external/internal clients.
· Provide a ''gatekeeper'' and ''gateway'' role, creating win-win situations for direct access to the executive's schedule and available time.
· Prioritizes conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with important deadline requirements.
· Arrange and organize internal and external events such as company dinners and corporate functions, facilitate information distribution and dissemination, answer inquiries and meeting requests.
· Facilitate both personal and business errands.
· Ensure that business expenses are processed correctly and in a timely manner.
· Anticipate executive needs and be proactive with timely solutions.
· Support related administrative needs.
Requirements:
· Bachelor's Degree preferred
· 2+ years' experience working for a high level Executive
· Has a clear understanding of the players in the entertainment business
· Thick-skinned and able to work through difficult situations
· Able to work flexible and long hours including late nights, and sometimes weekends
· Must have an impeccable attention to detail
· A quick-thinker and an adept problem-solver
· Able to work in highly demanding environment while being able to handle varying personalities and work styles with grace and tact
Must have a high-level proficiency in Outlook and Microsoft Office Suite and Mac
· Strong written and oral communication skills
· Up to date on current events and trends
· Tech savvy
· The ability to independently, manage one's time and prioritize multiple tasks in order to meet associated deadlines
· The drive to take initiative, work independently and be accountable while also working as a team player who is collaborative, positive, and flexible.
Job Type: Full-time
Salary: $60,000.00 - $70,000.00 per year
Benefits: Dental insurance, Health insurance, Paid time off
Location: Burbank, CA - Reliably commute or planning to relocate before starting work (Required)
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