Exhibitions Coordinator
Pixar
Emeryville, CAThis was removed by the employer on 11/7/2018 4:06:00 PM PST
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Full Time Job
This position assists with the coordination of internal and external exhibition projects, and supports the administrative needs of the exhibitions program.
RESPONSIBILITIES:
• Providing support and collaborating with the exhibitions team on the success of the internal and external exhibitions
• Working closely with the exhibitions program manager to assist with contracts, budgets, facility review, content review, development of work plans, schedules, and team assembly
• Organizing and assembling deliverables to venues, as well as internal parties
• Preparing and compiling exhibition checklists?
• Assisting in the completion of forms for exhibition loans?
• Assisting with the preparation and production of exhibition label content
• Proof-reading exhibition labels, text panels, and other collateral
• Participating in the review of exhibition layouts for accuracy
• Participating in the review of exhibition-related marketing and merchandising material, as well as catalog and other collateral material submitted for approval; managing associated files
• Documenting exhibitions via installation photos and organized files with samples
• Coordinating travel, accommodations, per diems, and visas for exhibitions team (and for people outside the department, as needed); working with venues and internal teams to verify and confirm bookings and all arrangements; creating travel packets
• Traveling domestically and internationally, as needed, for external exhibitions work
• Assisting in installation and deinstallation supervision, as needed
• Liaising with studio archives and technical teams, as well as other studio staff and external partners to provide exhibitions information
• Assisting with long-term projects, such as creating new manuals, organizing existing materials, and establishing protocol for archiving exhibitions; designing and revising appropriate forms, logs, etc.
• Scheduling meetings with internal groups and outside vendors and collaborators; ordering and delivering refreshments
• Coordinate, obtain estimates, place orders, and schedule external vendors (framers, graphics production, art handling) for internal exhibitions
• Coordinate with internal teams (Production, Facilities, Systems, Archives, Café) to schedule installation/deinstallation of internal exhibitions
• Assisting in the organization and facilitation of meetings including creating agendas and meeting materials, taking minutes, preparing Powerpoint and Keynote presentations, and other support as needed
• Processing incoming invoices, check requests, and expense reports?
• Running errands such as collecting samples or exhibition supplies, as needed
• Ordering and shipping exhibition supplies and replacement parts
• Maintain and update Exhibitions internal blog
• Additional tasks as assigned
QUALIFICATIONS:
• B.A. degree in art-related field, and knowledge of museum standard practices, preferred
• Exhibition coordination experience preferred, including ability to handle and prioritize multiple projects simultaneously
• Extremely organized and accurate; detail-oriented, meticulous, and conscientious in following through on assigned tasks; flexible and resourceful; extremely reliable and dependable; discrete with sound judgment
• Experience working in an office environment, providing administrative support, including scheduling, answering phone calls, typing, invoicing, and filing
• Ability to work under pressure and meet deadlines?
• Excellent written, verbal, and interpersonal communication skills
• Ability to work independently, as well as part of a team
• Computer proficiency (Office suite, as well as Photoshop, Illustrator, and Sketch Up); experience with Mac; working knowledge of database management software (Filemaker Pro, Excel); experience working with shared internet sites (e.g., Wiki)
• Valid California driver's license, as well as access to a car, and proof of current automobile insurance preferred