Executive Assistant
PictureStart LLC
Los Angeles, CAThis was removed by the employer on 10/21/2022 7:55:00 AM PST
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Full Time Job
Summary:
The television division of PICTURESTART is looking for an executive assistant to provide administrative support to two Vice Presidents of the organization. In this role, you will be responsible for managing the day-to-day administrative functions for both of the VPs, including schedule management, meeting coordination, managing a variety of duties, and assisting with correspondence. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner.
Responsibilities
- Responsible for proactively managing and coordinating daily schedule, phone calls, contacts, travel arrangements, internal and external meetings
- Arranges and schedules significant volume of meetings with Executive colleagues and direct reports
- Arranges domestic and international travel accommodations
- Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner
- Create, manage and maintain internal and competitive tracking grids for the department i.e. submissions, talent lists and market intel
- Proactively participate in reading creative submissions, sourcing new projects and providing feedback on material
Qualifications
- Bachelor's Degree or equivalent experience
- Minimum 1 year of development or current assistant experience. Agency experience preferred, but not required.
- Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
- Exemplary interpersonal skills including a professional in-person and virtual presence