Administrative Assistant
Phoenix Suns
Phoenix, AZThis was removed by the employer on 11/7/2021 3:21:00 PM PST
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Full Time Job
The Administrative Assistant will be responsible for performing high-level administrative and project coordination for the SVP, Global Partnership Solutions and SVP, Ticket Sales & Service. This includes but is not limited to answering phones; scheduling; managing calendars; planning, coordinating and preparing for meetings (audio visual/F&B/calendar notifications/agenda/securing meeting space, etc). This also includes processing expense reports; and maintaining inventory of department supplies. The position also involves ordering and processing game tickets as required, and coordinating project plans, action steps and communication.
What You Will Do:
• Responsible for performing high-level administrative and project coordination for two (2) senior executives: This includes but is not limited to answering phones; scheduling; managing calendars; planning, coordinating and preparing for meetings, including Sr. Management monthly meetings and events
• Make independent decisions and judgments on areas of responsibility with limited supervision, including management of vendors, representation of the company at various events, purchase of necessary department equipment, and creation and dissemination of various communications
• Schedule travel, hotel and transportation; process expense reports; assist with presentations; and maintain inventory of department supplies
• Manage different and often conflicting schedules, projects and activities
• Order and process game tickets as required and coordinate project plans, action steps and communication
Additional Responsibilities
/Non-Essential Duties:
• Training and back-up for other administrative assistants and receptionist
• Participation on company committees and/or taking meeting notes as directed
• Maintain office supplies
• Coordination of executive participation at NBA events & meetings
• Take on special projects and drive them to completion
What We Need From Our Administrative Assistant:
• Must demonstrate a high level of confidentiality
• Must be high energy, very detail-oriented, intuitive, a self-starter, diplomatic, have the ability to manage projects, and work with minimal supervision
• This person represents the senior leaders of the company and therefore must possess a high level of professionalism, in addition to discretion in handling confidential information
• Demonstrate ability to problem solve and prioritize based on organizational experience
• Excellent verbal and written communications skills
• Excellent interpersonal skills
• Must be able to appropriately prioritize workload, as well as demonstrate flexibility and poise when responding to unanticipated events
• This position requires strong MS Office with an emphasis on PowerPoint, Outlook, Excel and Word.
• Ability to make independent decisions on issues that impact the company and senior level executives
• Ability to create and develop clear, effective reports, presentations and communications for a wide variety of audiences
• Ability to work long hours while standing (game nights) and the ability lift up to 30lbs
Experience/Education Requirements:
• Minimum of 3 years' experience assisting a Sr. level Executive
• Previous experience supporting multiple Sr. Executives a plus
What You Can Expect:
• Traditional work schedule to include occasional evenings, weekends, and holidays to meet business needs
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is not an all-inclusive document. Additional duties, expectations, demands, etc. may be added or changed to this document on an as-needed basis in order to meet organizational needs.
The Phoenix Suns are an Equal Opportunity Employer
M/F/D/V