Coordinator

This is a Full Time Job

The job of Coordinator offers practical experience and unique insight into the world of book publishing, especially with high-profile and celebrity authors. Minimum of 2 years of in-office experience required. Prior talent agency experience is a plus, but not mandatory.

PROFILE
• This role requires someone who is exceptionally organized, detail-oriented, and thrives in a fast-paced environment.
• You are a strong communicator, both written and verbal, able to read the room, anticipate needs, and ensure everything runs smoothly.
• You are proactive and resourceful, consistently taking initiative rather than waiting to be asked. You're always five steps ahead.
• You listen effectively, learn quickly, and continuously refine your performance.
• You demonstrate sound judgment in organizing and prioritizing tasks of all sizes, maintaining excellence even under pressure.
• You take pride in contributing beyond the bare minimum and excel when collaborating with colleagues and clients alike.

RESPONSIBILITIES

ADMIN SUPPORT: Administrative support includes scheduling meetings and travel, managing calendars, creating best-in-class virtual and in-person meeting experiences for dozens of people with conflicting schedules and needs, drafting emails and documents, writing proposals, keeping track of submissions, handling mail, managing expenses, getting coffee, making reservations, ordering copies of books, etc.

CONTRACTS AND PAYMENTS: You will track contracts and payments and ensure that paperwork is executed and paid as quickly as possible. Clients and colleagues will expect clear and proactive communication and action.

PROJECT MANAGEMENT: You will work effectively as part of a dynamic team and earn the trust of colleagues, clients, and publishers to complete simple and complex projects. You will provide editorial support on book proposals and manuscripts, compile sales updates, review royalties, manage calendars, conduct financial and contractual audits, make decks, and receive various assignments throughout the agency. You must be able to initiate, implement, and complete projects without handholding.

Commitment to Equal Opportunity

PFB provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Physical Requirements: In-Office position. Reasonable accommodations may be made for individuals with disabilities to perform essential job functions.