Executive Assistant - Production Technology
Paramount
Los Angeles, CAThis was removed by the employer on 8/18/2022 8:05:00 AM PST
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Full Time Job
Paramount Global (NASDAQ: PARA, PARAA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount , Pluto TV and Simon & Schuster, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.
Overview and Summary:
Provide administrative support to ensure efficient operation of the office. Support Vice President and employees within the department through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Proficient with a variety of practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. This position is based out of Los Angeles, CA.
Primary Responsibilities
• Answer and direct phone calls
• Organize and schedule meetings/appointments/events; book conference calls, rooms, taxis, couriers, hotels etc.
• Book travel arrangements; submit and reconcile expense reports
• Produce and distribute correspondence memos, letters, and forms; take dictation; take accurate minutes of meetings
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.; maintain computer and manual filing systems
• Assist in the preparation of regularly scheduled reports
• Provide information by answering questions and requests for both internal and external individuals
• Research and create presentations
• Generate reports
• Maintain contact lists
• Handle multiple projects as needed by the VP and department
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Handle sensitive information in a confidential manner
• Promptly reply to email, telephone or face to face enquiries
• Resolve administrative problems
• Maintain up-to-date employee holiday records
• Greet and assist visitors to the office
Basic Qualifications
• High command of verbal and written communication
• Excellent time management skills and ability to prioritise and prioritize work
• Attention to detail and problem-solving skills
Additional Qualifications
• Self-motivated, teammate who is determined
• Shown admin or assistant experience
• Knowledge of office management systems and procedures
• Strong interpersonal and planning skills
• Proficient in MS Office
• High school diploma or equivalent; college degree preferred