Executive Assistant
Paramount Pictures
Hollywood, CAThis was removed by the employer on 11/25/2019 4:55:00 PM PST
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Full Time Job
Executive Assistant II
Overview and Responsibilities
This position will provide executive support to the President Paramount Motion Picture Group.
• Manages the fast-paced, high visibility and active executive office
• Develops and/or maintains databases, distribution lists, mailing lists and filing systems
• Coordinates Executive’s schedules and makes appointments
• Prepares and tracks expense reports and purchasing requests for supplies
• Arranges travel plans and itineraries and compiles documents for travel-related meetings
• Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls)
• Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc
• Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings
• Acts as custodian of corporate documents and records
• Composes and prepares confidential correspondence, reports, and other documents such as expense reports
• Creates and maintains databases and spreadsheet files
• Greets scheduled visitors and directs to appropriate area or person
• Tracks competitive projects, spec sales, and producer deals
Basic Qualifications
• Bachelors Degree, required
• 2 years experience, required
Additional Qualifications
• Agency desk experience, highly preferred
• Proficiency with Word, Excel, PowerPoint and internet software
• Familiar with a variety of industry concepts, practices, and procedures
• Excellent written, verbal, and interpersonal skills with the ability to work with staff, other administrators, internal and external customers and senior management
• Organized and detail oriented with the ability to manage multiple high priorities
• Ability to represent the President, Department and Company in a professional yet approachable manner
• Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
• Ability to work independently with minimal supervision
• Excellent decision-making and judgment skills