Executive Assistant II
Paramount Pictures
Hollywood, CAThis was removed by the employer on 11/18/2019 4:55:00 PM PST
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Full Time Job
Overview and Responsibilities
Do you have an interest in Domestic Marketing? Then this Executive Assistant role, responsible for providing administrative support for the EVP Domestic Marketing, just may be an opportunity for you!
• Manages supervisor's calendar and schedule appointments
• Screens and responds to incoming calls and correspondence
• Is responsible for coordinating heavy travel schedules for staff and talent
• Process all travel and departmental expenses
• Distributes mail and maintains office supplies
• Performs clerical duties such as filing, typing, and copying documents
• Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
• Acts as custodian of corporate documents and records
• Composes and prepares confidential correspondence, reports, and other documents
• Creates and maintains database and spreadsheet files
• Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested
• Acts as direct liaison with filmmakers
Basic Qualifications
• Bachelor's Degree, required
• 2 years’ experience supporting an entertainment executive
• Deep understanding of talent agencies, talent and working with high profile executives
• Extremely professional, knows how to maintain confidentiality and demonstrated professional maturity
Additional Qualifications
• Agency experience, preferred
• Entertainment experience, preferred
• Experience supporting executive within legal department
• Proficient with Outlook, Excel, PowerPoint and internet software
• Good oral and written communication skills
• Good organizational and project coordination skills
• Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
• Good attention to detail and follow-through skills
• Demonstrated good judgment and the ability to deal with confidential and sensitive issues