Executive Assistant II
Paramount Pictures
Hollywood, CAThis was removed by the employer on 9/3/2019 10:23:00 AM PST
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Full Time Job
The Executive Assistant is responsible for providing administrative support to the EVP WW Marketing Research & Strategy and the Research Department. In addition, the position will allow for the opportunities to learn about the field of movie marketing research and strategy.
• Maintains Executive Vice President’s calendars and schedules coordinating meetings, presentations and appointments
• Understands time zones and organizes return calls accordingly
• Prints, compiles and maintains folders and documents of relevant materials for meetings and understands the calendar to anticipate what will be needed
• Arranges travel plans and itineraries, and compiles documents for travel-related meetings
• Answers and screens a high volume of phone calls and email, taking action when appropriate and following up as needed
• Composes and prepares confidential correspondence, reports, and other documents such as expense reports
• Performs additional administrative duties such as ordering meals, filing, typing, and copying document
• Prepares gate passes to ensure visitors are granted access as needed
• Maintains phone log of incoming and outgoing calls
• Maintains department contact information and distributes regularly
• Willing and able to pitch in with basic review of research material, databases and spreadsheets
• Maintains discretion when dealing with confidential documents and reports
• Assists in the development of deliverables/presentations for various departments within the studio
Basic Qualifications
• Bachelors degree
• 3 years related experience
• Proficiency with Photoshop, Word, Excel, PowerPoint and Internet software
Additional Qualifications
• Familiar with a variety of industry concepts, practices, and procedures
• Has an interest in movies and movie marketing and curiosity about movie research
• Strong multi-tasker with a proven ability to juggle multiple projects at once
• Comfortable with numbers and excel spreadsheets, accurate and detail oriented
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
• Organized and detail oriented with the ability to manage multiple high priorities