Sales Admin Assistant
Panavision
Hollywood, CAThis was removed by the employer on 9/27/2021 8:38:00 AM PST
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Full Time Job
The Sales Admin Assistant provides direct support to the Sales/Marketing Executives. In this role you will be a communication facilitator, dealing with both external and internal clients to ensure the customer experience is optimized.
Key Responsibilities:
Initiate and maintain accurate Project orders (prelims, bids, etc.).
Assist Marketing Representatives with the creation and processing of Crew Gear Schedule A documentation.
Coordinate with other departments to insure accurate and timely order processing.
Maintain comprehensive project file.
Interact timely with clients via email and telephone as required.
Promote Panavision and Marketing relationships.
General administration duties; filing, data entry, copying, scanning, and emailing documents.
Verify account standings and communicate adequate insurance coverage requirements with client.
Active information gathering, obtaining PO's, data entry/recording and problem solving.
Communicate clearly and frequently with Marketing Representatives, Prep, Service and Logistics on all updates to orders (payments received, Purchase Orders and Insurance requirements are met) to ensure on-time delivery for client prep and/or timely shipping to meet client deadlines.
Provide backup coverage for Receptionist and Panastore Clerk.
Keep all work areas neat and well-organized.
Other tasks and assignments as required.
Panavision inventory (basic functions, specialty items, etc.).
Pinnacle and other computer applications (Microsoft Office Suite and Adobe Acrobat).
Comprehensive client knowledge - job histories, equipment preferences, etc.
Understanding of Industry and filmmaking process.
Skills/Experience Required:
Strong communication skills with internal and external customers (verbal, written and listening).
Ability to multi-task, prioritize work and manage time efficiently in a fast-paced environment.
Problem solving.
Ability to work on own initiative without constant supervision.
Interact in in a professional manner with clients and co-workers.
Strong attention to detail.
Understand accounting principles.
Work Environment and Physical Demands:
This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands and reach with hands and arms. The employee may also be required to lift product or equipment weighing up to 50 lbs.
Position Type/Expected Hours of Work:
Prompt and regular attendance is required, employees are expected to begin work at the start of their scheduled shift and to complete their assigned work shift according to the responsibilities of their position.
This position works standard business hours, but may require long hours and some weekend work.
Travel:
Some out-of-state/country and overnight travel may be expected.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.