Administrative Assistant, Business & Legal Affairs, Unscripted
Netflix
Los Angeles, CAThis was removed by the employer on 7/25/2018 12:12:00 PM PST
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Full Time Job
Netflix's Business & Legal Affairs team for Unscripted Content is seeking an experienced Administrative Assistant. A successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is able to exercise good judgment and significant initiative.
Responsibilities
include but are not limited to:
• Supporting multiple executives;
• Maintaining high volume, complex calendars for a growing team of business and legal affairs professionals, including scheduling internal and external meetings with multiple parties across multiple time zones;
• Drafting and managing a heavy volume of communication and administrative paperwork internally and externally;
• Managing general administrative duties, including processing expense reports, facilitating team and visitor requests and ordering supplies;
• Assistance with contract administration;
• Basic IT support and advanced word processing support;
• Internal data management, including following up on drafts, Docusign for signatories, and updating our proprietary systems (these systems track deal progress, options on production companies and talent, etc.);
• Coordinating travel arrangements (domestic and international);
• Assistance with onboarding of new hires;
• Working and coordinating with executive assistants across teams on various aspects, including conferences and off-site meetings; and
• Creating and managing internal systems to track legal agreements, including deal terms and critical deal/series-specific information.
Required Qualifications:
• BA/BS Degree;
• 3 years as an executive assistant, providing support to a team (rather than an individual), at a media/ entertainment company (experience in a business and legal affairs setting a plus);
• Experience with deal summarizing and deal term analysis a plus;
• Team-player who operates in a fast paced team-oriented setting;
• Ability to be discrete and maintain confidential information;
• Understanding of how to prioritize and respond accordingly;
• Strong written and verbal communication skills and the ability to multi-task working in a fast-paced environment;
• Proficiency in Google Suites (Gmail, docs, calendar); and
• Self-started, eager to learn and grow professionally.