Office Administrator
NBCUniversal
London, UKThis was removed by the employer on 1/15/2022 6:29:00 AM PST
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Full Time Job
Responsibilities
The Office Administrator is the billing process and workflow expert, with a high-level of technical acumen, working at an advanced and senior level for Studio Services departments.
Duties:
• Coordinate billing for all departments
• Reviews and approves Departmental billing (RTPro)
• Research & address labor costs in relation to billing
• Create Draft billing for Facilities & 3rd party rentals in SAP/Sphere
• Troubleshoot and assist Operations staff with deal & order set up
• Collaborate in weekly staff meetings to coordinate procedures between Billing & Operational staff
• A/P and A/R research
• General office duties; stationary/consumables ordering, post room booking, phones, faxing, copying & filing
• Perform administrator back up duties
• Review and approve CARS in SAP/Sphere
• Approve SAP/ Sphere billing
• Direct Debit account monitoring, reporting and rebilling
• Creation of monthly management account reporting
• Monthly utilization reporting on all assets
• Record keeping of production hired in insurance, motor insurance, public and private liability insurance
• Data input and cross checking across various software systems used â€'' RTPro, Safety Test, LOLER, Sphere etc.
• Cost coding for Concur, T&E/P-card, PPE etc.
• Vendor setup, completion and updating for relevant internal systems
Billing:
• Run weekly billing reports for all rental agents, ensuring timely invoicing to production
• Maintain and update a billing reference sheet, as well as creating production and customer deal codes
Skills:
• Relevant experience
• Qualified candidate must possess strong organizational skills, with great attention to detail.
• Self-motivated with ability to prioritize work over a wide range of responsibilities, while meeting deadlines
• Proficient in Microsoft Office
• Experience with A/P and A/R processing
• Must demonstrate a high quality of work performed, both accurately and efficiently
• Ability to handle large volume of work & adapt to changing priorities
• Ability to work as part of a team and collaborate to achieve end goals
• Desire a positive individual with an upbeat attitude who possesses strong interpersonal skills and the ability to interact with a variety of personalities and various levels of Management.
• Candidate must possess ability to handle fast past office environment.
• Excellent communication and writing skills
We are proud to be a disability confident employer and we'll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our recruitment team who will be happy to support you. Accessibility Statement | NBCUnicareers
Qualifications
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