HR Coordinator
NBCUniversal
Universal City, CAThis was removed by the employer on 6/23/2018 9:41:00 AM PST
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Full Time Job
Responsibilities
Responsibilities:
HR Processes:
• Process workflows for data changes, promotions, timekeeper actions, termination paperwork and others
• Coordinate with work flow forms when terminating employees, ensure all payments are made
• Oversee the administration process for all leave of absence transactions, including partnering with payroll to ensure accuracy for all LOA pay. (e.g. payroll removals)
• Prepare severance estimates, complete separation agreements & coordinate all final payroll payments
• Serve as primary user for all HR systems: SAP, Brassring, etc.
• Running regular and ad hoc reports from applicable HR systems
• Participating in and supporting key HR initiatives, to include performance management, succession planning & compensation planning
• Act as a liaison with several HR departments including Payroll and Benefits, in order to manage and resolve day to day employee issues
• Assist in the maintenance and updating of all employee email distribution lists, as well as staff contact lists
• Respond to routine HR questions including, but not limited to benefits, payroll, vacation or redirect employees to appropriate contacts
• Keep apprised & updated on new regulations, company policies & procedures
• Attend & participate in training courses pertinent to Human Resources as required
Recruiting, Staffing & On-Boarding:
• Assist in creation of job descriptions for open positions, and post open jobs via nbcunicareers.com
• Process new hires in SAP
• Ensure physical setup is complete for all new employees including phones, workspaces and computers. Assist with space planning in the office
• Assist in recruiting of temporary talent through Agile1 / YOH
• Work with business clients in processing YOH setup requests for temporary employees
Administrative:
• Plan logistics for employee meetings, trainings, roundtables, including room reservations and technology set-up
• Provide administrative HR support, including preparing presentations, generating monthly and ad hoc reports and sending employee communications
• Assist with change management initiatives as they relate to client group
• Complete I-9 verifications for all new employees
• Provide administrative support to VP and Sr. Director of HR, including calendar management, scheduling travel, T&L processing, etc.
Qualifications/Requirements
Basic Qualifications:
• Bachelor's Degree
• Minimum of 2 years of experience working with Microsoft Excel, PowerPoint and Outlook
Eligibility Requirements:
• Interested candidate must submit a resume/CV through the link below to be considered
• Must be willing to work in Universal City, CA
• Must have unrestricted work authorization to work in the United States
Desired Characteristics
Desired Characteristics:
• Bachelor's Degree in Human Resource Management or related field preferred
• 1 year of HR or related experience in meeting fast paced employee based or client needs
• Human Resource certification, training or professional human resource affiliations
• Mid to advanced expertise with Microsoft Excel (ability to process data, create pivot tables, charts and formulas)
• Experience with SAP and BrassRing
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability and willingness to take on the administrative duties, heavy work flow processing
• "Customer service" minded professional
• Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment
• Proven track record of excellent follow-through on assignments; demonstrated commitment to getting tasks accomplished
• Excellent communication skills; effectively keeps team members and employees informed on that status of assignments
• Project and process management skills, demonstrated track record of delivering results
• Excellent interpersonal and communication skills, strong customer-service orientation, and the ability to work effectively with all levels of the organization and with a wide range of clients, individually and in groups
• Strong employee-relations skills; must be approachable and able to earn trust and credibility with employees in the organization
• Demonstrates confidence in their knowledge and abilities
• Able to deal effectively with conflict and manage difficult employee relations situations
• Demonstrated ability to multi-task and balance numerous priorities in a deadline-oriented environment
• Self-Starter, able to work independently and seek out answers/resources on own
• Demonstrates ownership; able to establish self as a 'go-to' HR resource for the team and employees
• Strong computer skills, including MS Office Suite (Word, Powerpoint, Excel).
• Prior media/television industry experience preferred
• Proven ability to handle extremely confidential information