Executive Assistant, Production Management
National Geographic
Washington, DCThis was removed by the employer on 1/4/2022 7:40:00 PM PST
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Full Time Job
Executive Assistant, Production Management (National Geographic)
Job Summary:
National Geographic
JOB DESCRIPTION
National Geographic is looking for an Executive Assistant to provide administrative support to the SVP, Production Management. The ideal candidate must be able to tactfully manage the SVP's time, prioritize, and communicate with authority.
Responsibilities:
Provide day-to-day administrative support for high level Executive including, but not limited to, the following:
• Manage schedule, calendar, and meetings for Executive
• Schedule and coordinate meetings with all relevant information including creating agendas, distributing, and printing applicable materials
• Maintain daily files for meetings which includes typing up notes/action steps and distributing to meeting attendees
• Ability to tactfully manage Executive's time, to multi-task under tight deadlines, and to communicate clearly and effectively with department, Executives, and with key internal stakeholders at National Geographic and DGE
• Screen and flag important incoming emails to appropriate team members, maintain and set up email rules
• Create Power Point decks, reports, and analyses for Executive-these may be daily, weekly, or monthly
• Collaborate with SVP to manage departmental budget/expenses
• Arrange travel plans and create detailed itineraries for Executive
• Preparation of all business-related expenses and invoices, using Concur/SAP travel proxy role in a timely manner and checking all direct reports' expenses are coded appropriately
• Handle Executive's mail and shipping requests, orders supplies/materials and process invoices related to vendors and productions
• Other admin projects as assigned, including research
Basic Qualifications:
• Maintain standards of strict confidentiality with respect to all matters and documents
• Ability to make independent decisions when handling sensitive and confidential information while exercising good judgment and discretion when Executive is out of the office
• Extremely detail-oriented and organized, with a strong ability to manage multiple high priority projects, and appropriately prioritize work within tight deadlines
• Ability to multitask and deliver under tight deadlines with a calm, professional manner
• Proactively anticipate needs of Executive and manage office time efficiently
• Ability to maintain an efficient office, files, systems, and information
• Professional, friendly, easy-going manner to handle varied personalities, responsibilities, and assignments
• Team player - willing to understand the production management department to better facilitate duties and requests
• Positive attitude and the ability to be proactive, resourceful, and flexible
• Excellent written and verbal communications and interpersonal skills to assure successful interaction with Senior Executives, as well as business unit contacts and key external partners
• High-level competency in general administrative skills including answering the phone, filing, etc
• Excellent typing skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Keynote and Outlook for meeting requests and calendaring; ability to adapt easily and to learn internal systems
• Ability to work overtime when necessary
Preferred Qualifications:
• Candidate should have a strong passion for television and should be familiar with a variety of industry concepts and practices
• Experience in the entertainment industry (experience working in unscripted/docs a plus)
• Ability to troubleshoot tech issues as they arise
• Overall working knowledge with SAP and Concur systems
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
About National Geographic:
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with National Geographic, which is part of a business segment we call National Geographic.
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