Executive Assistant
MTV
Hollywood, CAThis was removed by the employer on 7/30/2018 5:55:00 PM PST
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Full Time Job
This position provides Executive Assistant support to the SVP of Talent and Series Development for MTV and VH1. The assistant will work on scripted, non-scripted and multiplatform projects and interface with senior level executives, talent, agents, managers, and producers daily.
PRIMARY RESPONSIBILITIES:
• Desk coverage including answering calls and keeping detailed call sheets, scheduling meetings, and making travel arrangements for both talent and executives
• Daily correspondence with internal and external personnel
• Coordinating all necessary arrangements for meetings including reserving and preparing conference rooms and audio visual set up
• Update current trackers of pitches, on air talent and general talent meetings
• Maintaining cast lists across channels
• Researching past, current, and upcoming talent ideas for development
• Creating presentations of potential talent for ongoing scripted and non-scripted projects
• Coordinate and execute talent offers, invitations, logistics and travel
• Compile gifting ideas for talent
• Tracking all talent deals for MTV and VH1 networks
• Organize and maintain file system of talent deal memos, pitches and other materials
• Prepare and process expense reports using Concur
Basic Qualifications
• Bachelor’s degree required
• 1 or more years of experience at an agency or in an administrative support role
• Expert knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Professional demeanor and ability to communicate effectively with all levels of employees and external individuals
• Must be fluent in pop culture trends, terminology, and talent
• Experience with editing programs Final Cut Pro and/or Avid
• Highly organized and able to prioritize and handle multiple tasks
• Demonstrated ability to use discretion and make sound judgment
• Self-motivated, capable of prioritizing workload, ability to work well under pressure