Executive Assistant
MTV
Hollywood, CAThis was removed by the employer on 10/25/2018 11:55:00 AM PST
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Full Time Job
This is a Department Assistant for MTV & VH1 Physical and Production Management
Job Responsibilities
include, but are not limited to:
• Answer phone, maintain calendar and contacts
• Prioritize call list, assured calls are rolled accordingly
• Submit and track both direct bosses T&E Reports
• Handle all travel arrangements including flights, hotels, car services and car rentals
• Work well with the team at large and support as directed
• Maintain all office needs and general support as delegated
• Manage meetings and attendees and, as requested, take minutes of key production calls
• Track vacation days and sick days for staff employees
• Update and maintain emergency contacts for all staff and PBE employees
• Maintain Show Logs for Viacom Risk Management
• Contribute to team analysis and research
• Coordinate and update department documents, team assignment tracker, monthly and quarterly business trackers
• This position is located in Hollywood, CA
Basic Qualifications
• 1-2 years previous Assistant experience- preferably in the entertainment industry
• Excelllentnt organizational skills and ability to anticipate problems
• Ideal candidate will possess initiative, be diplomatic and be flexible to a changing fast paced environment and be a team player
• Candidate must possess discretion and confidentiality
• Computer proficiency at the following applications: Microsoft Powerpoint, Excel and Outlook
• A quick learner adept at network software and workflows such as SAP and Adobe Sign
• An interest in Production and a background in Production Management is a plus
• Ability to handle highly sensitive information.
• Confidentiality a must!
Additional Qualifications
• College degree is preferred