Senior Administrative Assistant

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
The Senior Administrative Assistant will support multiple senior executives in the Technology division by managing schedules, coordinating meetings, handling correspondence, and ensuring the smooth running of daily operations. The role requires managing confidential information and collaborating with other administrative staff.

• Years of Experience Required: Minimum 5 years of experience (60 months)
• Salary: $75,000 - $105,000 USD
• Required Experience: Supporting senior leadership in a complex organization with experience in administrative tasks, including travel arrangements, expense management, and handling confidential information.
• Preferred Skills/Experience: Proficiency in Microsoft Office Suite, understanding of organizational structures, experience in managing multiple tasks under tight deadlines.
• Workplace Requirements: In-office position with a flexible schedule, including nights, weekends, and holidays; 5% domestic and international travel required.
• Education Requirements: Preferred: Minimum of 60 credit hours of college coursework or equivalent self-development through certifications.
• Hard Skills Required: Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint, expense management, travel coordination, event planning.
• Soft Skills Required: Confidentiality, collaboration, communication, time management, flexibility, stress tolerance.
• Benefits: Not mentioned.

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Full Posting:

Senior Administrative Assistant
Location: Not mentioned

The Senior Administrative Assistant will support the SVP Technology & Information Security, SVP Enterprise Technology, VP EIT & Workplace Technology, and the VP Information Security. This role involves providing clerical, administrative, and secretarial support in a fast-paced, confidential environment.

Responsibilities:
• Work with other administrative assistants to ensure all team members have the necessary information.
• Coordinate and arrange meetings and schedules in a dynamic environment.
• Review emails, phone calls, and other correspondence, identifying follow-up actions.
• Prepare travel itineraries and orchestrate travel arrangements.
• Organize and submit expense reports monthly for executives and departments.
• Handle departmental invoice processing and payments.
• Assist with logistics for business events and special projects, anticipating needs and preparing materials.
• Prioritize meetings, presentations, and other business duties to ensure seamless execution.
• Manage highly confidential and proprietary information with discretion.
• Collaborate with the team to foster a high level of teamwork and communication.
• Order office supplies and equipment for executive staff.
• Perform additional duties as needed to support the Technology division.

Qualifications:
• Minimum of 60 credit hours of college-level coursework or equivalent certifications preferred.
• Minimum of 5 years of experience supporting senior leadership in a complex organization.
• Ability to work independently and manage multiple tasks in a team setting.
• Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.
• Strong verbal and written communication, organizational, and time management skills.
• Ability to maintain confidentiality and professionalism at all times.

Special Requirements:
• Flexible schedule, including nights, weekends, and holidays.
• 5% domestic and international travel required.

Salary Range: $75,000 - $105,000 USD.