Accounts Payable Associate

This is a Full Time Job


The Account Payable Associate will report to the Manager, Accounts Payable. In this position, you will be responsible for assisting the AP manager in all aspects of the accounts payable function such as reviewing and processing invoices accurately, reconciling vendor statements, maintaining positive communication with external vendors and internal business partners and other accounting duties. This position will also generate ad hoc reports at the request of divisional Finance and Accounting groups to assist with internal and external audits as well as identify opportunities to improve processes as well as the client experience.

What will you do?
• Enter invoices into our AP Automation System – Appzen
• Enter invoices as uploads into Oracle from LegalTracker and Eatec
• Process invoices for NYPD Paid Details
• Develop relationship with vendors and internal business partners to address inquiries and resolve payment issues promptly
• Reconcile monthly vendor statements and take necessary steps to ensure all invoices/credits have been processed
• Enter and reconcile wire payments made by our Treasury department monthly
• Assist in the process of maintaining master vendor data
• Review/reconcile daily invoice batches to supporting documents for PO and non-PO related invoices
• Prepare ad hoc reports for Manager, Accounts Payable
• Collaborate with Procurement to navigate Coupa for Purchase Orders, Supplier Onboarding and any other items related to Coupa
• Assist with 1099/1042 yearly reporting and work with third party company to provide accurate reports for each entity
• Identify opportunities for process improvements and implement best practices to enhance the efficiency and effectiveness of the AP function
• Compile requests from internal tax and audit departments for AP-related documents

What do you need to succeed?
• Bachelor’s Degree in Accounting discipline preferred
• 2-4 years accounting experience
• Knowledge of Oracle Financial Systems and Coupa preferred
• Strong communication and interpersonal skills
• Strong attention to detail
• Ability to interact with cross-functional groups and executive management
• Ability to work under pressure in a fast-paced environment and meet deadlines, work within a team environment and company culture
• Self-motivated, self-starter, committed, and ability to manage existing and new tasks and responsibilities to achieve departmental objectives
• Excellent PC, Excel, and Word skills
• Strong understanding of monthly close process

#LI-Onsite

Pay Range

$57,000 — $80,000 USD