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Executive Assistant
Monstera Group
Los Angeles, CA
Uh oh, this posting was removed on 9/19/2022 1:06:00 PM PST
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We are searching for an Executive Assistant for the President of Monstera Group, parent company to studios Lord Danger and Modern Logic. The person in this role should be extremely self motivated with a strong desire to learn and eventually grow within the company.
Responsibilities
Handle heavy calendars and ensure prompt attendance to all commitments while being able to foresee and handle any conflicts
Manage executive travel, hotel bookings and itineraries
Manage executive tasks, keeping up to date with executive's projects and any outstanding items
Help track company branding, new business and business development needs
Answer, screen, and track phone calls and emails, taking action when appropriate and following up
Prepare and coordinate meeting logistics, such as attendees, calendar invites, agendas, and other key factors
Arrange reservations and other miscellaneous meeting details
Maintain contact databases, distribution lists, mailing lists, and filing systems
Manage and track expense reports and receipts
Greet scheduled visitors and direct to appropriate area or person
Order office and kitchen supplies, keeping areas well stocked
Assist with client and employee gifting
Assist in planning company events
Qualifications
Bachelor's degree or equivalent experience in communications
1+ years of experience in entertainment, communications or operations. Past experience working at a creative studio or talent agency is a plus
Excellent written and verbal skills
Excellent decision-making, judgment, organization and follow-up skills
Well versed in Google Suite, Zoom and Slack
Know when is appropriate to alert managers of issues
Have strong project planning skills
Have the capacity to manage a busy workload with a high productivity rate
Be highly responsive and flexible to ever changing needs and environment
Represent the President and Company in a professional manner
Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time
Ability to work independently with minimal supervision
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Executive Assistant jobs in Los Angeles-CA
We are searching for an Executive Assistant for the President of Monstera Group, parent company to studios Lord Danger and Modern Logic. The person in this role should be extremely self motivated with a strong desire to learn and eventually grow within the company.
Responsibilities
Handle heavy calendars and ensure prompt attendance to all commitments while being able to foresee and handle any conflicts
Manage executive travel, hotel bookings and itineraries
Manage executive tasks, keeping up to date with executive's projects and any outstanding items
Help track company branding, new business and business development needs
Answer, screen, and track phone calls and emails, taking action when appropriate and following up
Prepare and coordinate meeting logistics, such as attendees, calendar invites, agendas, and other key factors
Arrange reservations and other miscellaneous meeting details
Maintain contact databases, distribution lists, mailing lists, and filing systems
Manage and track expense reports and receipts
Greet scheduled visitors and direct to appropriate area or person
Order office and kitchen supplies, keeping areas well stocked
Assist with client and employee gifting
Assist in planning company events
Qualifications
Bachelor's degree or equivalent experience in communications
1+ years of experience in entertainment, communications or operations. Past experience working at a creative studio or talent agency is a plus
Excellent written and verbal skills
Excellent decision-making, judgment, organization and follow-up skills
Well versed in Google Suite, Zoom and Slack
Know when is appropriate to alert managers of issues
Have strong project planning skills
Have the capacity to manage a busy workload with a high productivity rate
Be highly responsive and flexible to ever changing needs and environment
Represent the President and Company in a professional manner
Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time
Ability to work independently with minimal supervision
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