Executive Assistant, Legal
Miami Heat
Miami, FLThis was removed by the employer on 6/6/2018 8:17:00 PM PST
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Full Time Job
Description of the Position - To provide secretarial and administrative support for the Associate General Counsel. Also provide support for special projects and assist Basketball Operations with administrative support as needed, including contract copies, distribution both internal and external.
Essential Responsibilities
include: Answer/ route telephone calls, taking messages as necessary, perform call screening; Prioritize and distribute mail; Create, organize and maintain department files and maintain accurate document filing; Serve as liaison to staff; Draft, edit and finalize letters and correspondence; Prepare/ edit presentations or documents utilizing Microsoft Office Products such as Excel, Word, and Power Point; Maintain calendars and schedule appointments. Maintain discretion for high level of personal information to determine urgent situations; Assist other administrative assistants and executives when needed; Maintain High level of confidentiality in all aspects of departmental activities; Coordinate conference calls, coordinate with daily calendar, make travel arrangements and expense reconciliation; Review formatting and comparison reading of contracts; Prepare reports, special projects and related activities, as needed; Project management-complete projects as directed; Provide administrative support to file applications with the appropriate governmental authorities and track approvals, releases and other relevant documents to ensure proper compliance with State or local rules, licensing and/or permitting requirements, as applicable; Copy, label, help organize and transmit production documents.
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Legal administrative experience preferred. Must be highly proficient in Microsoft Word.
Please do not attempt to contact the General Counsel or Associate General Counsel directly. Only resumes submitted through this posting will be considered.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, marital status, sexual orientation, pregnancy, genetic information, national origin, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. EOE & DFWP
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