Accounts Payable Department Assistant
Metro-Goldwyn-Mayer Studios Inc
Beverly Hills, CAThis was removed by the employer on 12/17/2018 9:08:00 AM PST
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Full Time Job
Metro-Goldwyn-Mayer Studios Inc. ("MGM") is seeking an Accounts Payable ("A/P") Department Assistant to assist the corporate A/P department in a variety of tasks. The ideal candidate will be able to work efficiently in a fast-paced environment, handle a wide variety of tasks, be systems-savvy, have excellent communication skills, be a team player, be detail-oriented, be self-motivated, and take initiative to help improve processes, contributing overall to the success and betterment of the Accounts Payable department.
Responsibilities
may include, but are not limited to:
• Manage incoming new vendor requests and vendor change requests, ensuring receipt of all required documentation and completion of all pre-requisite review steps, including TIN checks and watch-list searches
• Create and update vendor accounts as needed in our accounting system (SAP)
• Manage the A/P general email inbox -- incoming invoices and general correspondence for distribution to the appropriate A/P staff member
• Open and distribute incoming physical mail daily
• Manage batching, scanning and electronic filing/organizing of A/P support documentation -- vendor documents, and payments
• Manage and record the release of A/P checks, and assist with gathering signatures for rush checks, and contacting internal parties for pickup, as needed
• Assist in providing audit support to internal and external auditors, and to the Tax and Finance teams during quarter-end close
• Review vendor account statements, and request missing invoices, as needed
• Assist with unclaimed property research
• Assist other members of the department, as needed
Desired skills:
• Self-motivated and able to work and handle various assigned tasks independently
• Able to work in a fast-paced environment with fluctuating priorities and deadlines
• Able to maintain a high level of accuracy in preparing and entering financial information
• Strong attention to detail and highly organized
• Able to provide a high level of customer service internally to support departmental operations
• Forward-thinking, with ability to assess processes and identify opportunities for improvement
• Open to change and looking for growth opportunities, willing to learn new skills or take on new responsibilities
• Excellent written and verbal communication skills
• Strong computer/technical skills
• Proficient in Microsoft Office -- most importantly Outlook and Excel, but also Word and PowerPoint
Education and experience:
• 1 years of experience working in an accounts payable department or similar environment
• Experience using cloud-based accounting systems (e.g. Concur, Basware) and large-scale ERPs (e.g. SAP), a plus
• Experience working in a paperless environment, a plus