Executive Coordinator
Method Studios
Vancouver, BCThis was removed by the employer on 3/15/2018 11:48:00 AM PST
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Full Time Job
Description
We are looking for an enthusiastic candidate to fill the role of an Executive Coordinator! Reporting to the Head of Studio, candidates should have prior executive coordinator experience and/or exposure to managing a team. Experience in visual effects is considered an asset.
Responsibilities
• Prepare and edit correspondence, communications, presentations and other documents
• Design and maintain databases
• File and retrieve documents and reference materials
• Conduct research, collect and analyse data to prepare reports and documents
• Manage and maintain executives' schedules, appointments, expense reports and travel arrangements
• Arrange and co-ordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Interact with external clients
• Co-ordinate project-based work
• Review operating practices and implement improvements where necessary
Key Competencies
• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team member
• Attention to detail and accuracy
• Adaptability
Qualifications
• Usually at least 3 years experience providing support at a high level
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite, MS Excel experience a must
• Knowledge of standard office administrative practices and procedures
• Understanding and knowledge of VFX
• Bachelors degree an advantage