Production Assistant
Confidential Via Staffing Firm
Los Angeles, CAThis was removed by the employer on 8/15/2020 11:52:00 AM PST
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Full Time Job
Media Res Studio is looking for a Production Assistant to provide administrative and operational support to the Head of Production and Manager of Production. This job is perfect for someone with at least 1 year of experience working in entertainment and a passion to grow within the physical production department. The ideal candidate will be able to effectively multi-task and react with appropriate urgency to situations and events that require quick response or turnaround. The candidate will also have great attention to detail, great organizational skills and the ability to switch gears at a moment's notice. The job may be performed remotely at the present time.
Responsibilities Include:
• Managing the calendars of the Head of Production and Manager of Production
• Scheduling meetings & calls, internally & externally
• Taking notes in meetings and circulating information to the greater team
• Coordinating and interfacing with other departments including Business Affairs, Finance, Creative and Post-Production
• Helping to track, maintain and update company records and tracking sheets as well as other data entry- related tasks
• Coordinating travel arrangements (domestic and international) on behalf of the internal Production team as needed
• Creating & processing expense reports for Head of Production and Manager of Production
• Managing phones, phone sheets and facilitating dial-ins, video links and conference calls
• Organizing and maintaining electronic and physical files
• Coordinating with Office Coordinator to ensure supplies and snacks are stocked for the office
• Keeping both internal and hired contact lists up to date for all associated projects
• Overseeing mail deliveries, packages, and couriers and sourcing department mail to ensure timely letters, finance documents and
notices get to the appropriate persons
• Completing special projects as needed or requested
• All other Production Assistant duties, as assigned
Required Qualifications:
• Excellent written, verbal, and interpersonal communication skills
• At least 1 year of experience working in Entertainment (agency and/or production experience a plus but not required)
• Proficiency in Microsoft Office and Google Suite programs (experience with Scenechronize and Sync On Set a plus, but not required)
• Ability to work in a rapidly changing environment
• Ability to be discreet and maintain confidential information
• MUST have a genuine interest in working and growing in physical production
• Maintaining positive attitude, being proactive and willing to be a team player
• Understanding of how to prioritize and consistently exercise great judgment
• The ability to learn and implement new tools/systems/processes
Media Res Studio is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age etc. Media Res Studio is extremely committed to creating a diverse and inclusive workplace. We encourage all candidates who meet the basic requirements to apply!