Administrative Assistant
Lucky 8 TV
New York, NYThis was removed by the employer on 8/19/2019 7:55:00 AM PST
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Full Time Job
Lucky 8 TV is looking for a hardworking, motivated, administrative assistant to join our team in our New York City office. This role provides general office management support to the Operations team, as well as providing support to the Executive Coordinator.
Responsibilities
Provides front desk support and answers company phones.
Receives and distributes mail, packages, and other deliveries.
Greets clients and other office visitors; alerting appropriate staff that visitors have arrived.
Coordinates conference room schedules.
Assists with coordinating and scheduling meetings and preparing materials for meetings for Development, Finance, Legal, and Production Management.
Assists with meeting setup, including Skype calls, conference call dial-ins, etc.
Takes notes in meetings and distributes to appropriate attendees.
Assists Executive Coordinator with completing purchase orders for various expenses and expense reports for senior staff.
Schedules, coordinates, and executes screenings for various projects, both on and offsite.
Books domestic and international travel for senior staff as needed.
Assists Executive Coordinator in compiling and distributing post cut schedules.
Assist Operations team with supply room, kitchen, and office crafty organization, inventory, and ordering.
Assists Operations team with company events, including ordering, setup, breakdown, and support during events.
Runs errands as needed.
Skills
Excellent oral and written communications skills.
Ability to exercise good judgment and act as a team player.
Professional, calm, and level-headed demeanor.
Attention to detail.
Qualifications
High school diploma or equivalent.
Proficient with Microsoft Office (Word, Excel, PowerPoint).
Willingness to work overtime as needed.
At least 1 year of prior administrative assistant experience required.
Experience in entertainment preferred.
*Please note this position will be full-time for two months with the possibility of extension.