Executive Assistant,
Lucasfilm Entertainment
London, UKThis was removed by the employer on 6/10/2021 11:52:00 AM PST
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Full Time Job
Job Summary:
Description
Position at Industrial Light & Magic
Position Summary:
The EA will perform a multitude of activities to support the smooth day-to-day running of the executive team’s schedules and will communicate and collaborate effectively with all departments globally. The EA will also help to provide cover in times of absence for the EA to the EIC, Creative Director and VFX Supervisor.
The Executive Assistant provides a professional, proactive and flexible support to the London Studio Executive team. Key responsibilities include:
• Complex diary management
• International travel co-ordination
• Arrangement of reviews, interviews and client meetings
• Organising and managing team building and social events
• Reconciling expenses
• High profile client liaison
Primary Responsibilities:
• Organise and maintain diaries and making appointments for the Executives on a daily basis
• Act as the Executives’ first point of contact with people from both inside and outside the organisation
• Prepare reports by researching and analysing information and produce briefing papers and presentations if required
• Prepare extensive personal and company expenses and collaborate with Finance to ensure invoices and expenses
• are processed in a timely manner
• Liaise with recruitment and talent teams to schedule reviews and interviews and ensure the relevant feedback
• Assist with booking all travel and accommodation requirements
• Compile travel itineraries to ensure that the executives are 100% supported and prepared for their travel
• Provide support for the D&I initiatives and groups across the Studio - arranging meetings, speakers, working with training providers
• Attend management meetings, calling for agenda points and take minutes as required
• Book all meeting rooms and facilities as requested
Key Peers or Relationships
Executive Team, Production, Finance and all other operational support teams
Job Requirements Education / Experience:
• Educated to degree level or equivalent extensive work experience
• Proven extensive experience within an Executive Assistant role required.
• Experience of working within a fast-paced and creative industry delivering high levels of service required
Required Skills
/ Competencies:
• GCSE English & Maths or equivalent qualification
• Proven experience within an Executive Assistant role required
• Experience of working within a fast-paced and creative industry delivering high levels of service required
Preferred Skills
/ Competencies:
• Experience of working within a US organisation beneficial
• Experience of project management beneficial
Technical Skills
Highly computer literate. Must be proficient with the following software; All Google Tools, MS Word, Excel
This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
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About Industrial Light & Magic:
Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic.
Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
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