Music Executive Assistant
Live Nation Entertainment
Beverly Hills, CAThis was removed by the employer on 9/18/2018 10:54:00 AM PST
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Full Time Job
The Role:
Looking for an amazing Executive Assistant to support an extremely busy music manager. This is a high-volume desk for someone hungry to learn and grow in the music industry, while remaining discreet at all times. Must have thick-skin, be able to anticipate needs of executive, and be an excellent communicator via email, phone, and in person.
Responsibilities:
- Administrative needs including scheduling, managing calendars and correspondence, while maintaining confidentiality
- Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international
- Serve as a gatekeeper with calls
- Manage software tools and solutions to improve efficiency
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
- Ordering offices supplies, including gifts
- Greet and direct guests within the office
- Complete monthly expense reports
- Gather, enter and/or update data in records and databases
- Establish and maintain files and records of the executive
Qualifications:
- 3+ years of experience providing C Level executive-level support
- Detail Oriented: Must possess and maintain the sharp philosophy of ''Double Check, Triple Check'' with any and all tasks
- Work Ethic: punctual, flexible attitude, honest, team player, up-down communicator, loyal
- Attitude: ''anything & everything is possible'' attitude, positive thinker, forward thinker, ''don't take no for an answer'' philosophy, strong-will mentality, motivation to succeed
- Computer Skills: must be proficient with Mac & programs consisting of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook. Also, sharp knowledge of the web and being able to complete research & navigate quickly.
- Excellent written and verbal communication skills
- Ability to identify and anticipate needs, while staying on top of priorities
- Good organization and time management skills
- Flexibility and adaptability to juggle a range of different tasks
- Discretion and an understanding of confidentiality
- Proficient in technology, Word & Excel, email programs
- Must be competent in problem solving issues related to BlackBerry mobile devices, Mac computers, iPhone / Mac devices, and additional devices
You must:
- Have the mindset that no task is too big or too small
- Operate with the utmost in discretion and confidentiality
- Possess a high level of maturity, courtesy, patience, and self-confidence
- Be able to answer emails on weekends and evenings