Executive Assistant, Office of the President
Lincoln Center for the Performing ArtsNew York, NY
Full Time Job
Executive Assistant, Office of the President
Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world's leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center campus.
The ideal candidate is highly self-motivated and capable of managing their work load and prioritizing tasks in a fast-paced environment. The Executive Assistant will report to the Director, Administrative and Executive Planning and the Manager, Office of the President, to maximize the day-to-day productivity of the President. This position demands exceptional time and organizational management. You will get a bird's-eye view of how we run the world's leading performing arts center. Ideal candidates will recognize themselves in the questions below.
• Are you confident and engaging when interacting with senior business leaders?
• Are you adept at calendar management?
• Can you juggle several urgent projects at once while fielding endless interruptions?
• Can you think on your feet and problem-solve at a moment's notice?
• Can you stay 10 steps ahead of your boss?
Responsibilities include but are not limited to:
• Maintaining the President's calendar through meticulous scheduling of requested appointments: prioritizing activities that will support his goals; coordinating and confirming all aspects of internal and external meetings, including meeting space/agendas/catering and technical specifications as necessary.
• Anticipating and facilitating the needs of the President through comprehensive administrative support, including phone coverage; proper handling of emails, correspondence and files; taking detailed notes; processing invoices and expenses; expediting travel details and external business events, preparing agendas/meeting materials/catering as necessary, etc.
• Fielding internal and external requests for the President.
• Supporting the Manager with correspondence on behalf of the President.
• Executing well-organized workflow systems within the department to ensure efficiency and good communication, ultimately enhancing productivity.
• Providing white glove service for high level donors and friends of Lincoln Center.
• Preserving and continuing good working relationships with all Lincoln Center staff, as well as other external contacts.
• Safeguarding confidential information and materials.
• 3 to 5 years of administrative experience in a high functioning office required.
• Superior interpersonal and written communication skills; strong emotional intelligence and ability to leverage relationship building abilities to further organizational goals.
• Strong customer service skills; a 'no task too big or too small' attitude. Must be extremely organized, detail-oriented and able to work effectively under pressure while juggling multiple tasks.
• Comfortable with a fast-paced executive atmosphere and able to seamlessly change course when necessary.
• Must be able to work effectively within a team environment and handle various personality types and working styles.
• Proficiency with Word, Excel, PowerPoint, and Internet research.
• Interest in performing arts or arts administration a plus.
• Must be available to work extended hours, including some evenings, as needed.
• Bachelor's degree or equivalent combination of education and experience.
All candidates should submit a resume and cover letter using the link provided. Cover letters, outlining your interest in Lincoln Center and your salary expectations, are required for applications to be considered complete. Submissions without cover letters will not be reviewed.
Internal candidates should submit an application via the employee portal.
It is the policy of Lincoln Center to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law.
LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. Website: Apply At Employer's Site