Executive Assistant
KCET
Los Angeles, CAThis was removed by the employer on 2/25/2022 5:43:00 AM PST
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Full Time Job
• • POSITION TITLE: Executive Assistant
DEPARTMENT: Production and Content Development
REPORTS TO: Chief Creative Officer
STATUS: Regular, Full-Time, Non-Exempt
LOCATION: Burbank
COMPENSATION: Commensurate with Experience
Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Retirement Plan and Professional Development Opportunities
WORK WITH PURPOSE!
Public Media Group of Southern California (PMGSC) is looking for an experienced Executive Assistant. If you are an administrative professional who enjoys working in a fast-paced and collaborative environment, then send your cover letter and resume today!
ABOUT PUBLIC MEDIA GROUP OF SOUTHERN CALIFORNIA (PMGSC)
Public Media Group of Southern California (KCET, PBS SoCal and LINK TV) tell stories that matter through original programs that reflect the diversity of the region, and the full schedule of trusted PBS programs. Our content channels –KCET and PBS SoCal– are available for free on internet-connected screens and seven local broadcast channels. LINK TV can be accessed through national satellite channels.
A donor-supported community institution, PMGSC sparks the sharing of ideas at in-person cultural events and community conversations and delivers social impact through services that prepare our most vulnerable children for school.
JOB OVERVIEW
The Executive Assistant will perform a wide range of complex and confidential administrative and clerical duties for the Chief Creative Officer (CCO). The Executive Assistant role requires excellent communication and interpersonal skills and will serve as a liaison for staff and stakeholders. The Executive Assistant requires knowledge of departmental policies and procedures of the production, content, and digital departments.
Primary Duties/Responsibilities:
60% Executive Administration & Project Management
• Provides a wide range of complex office administration and support to the CCO
• Serves as principal administrative contact and liaison with all departments and external contacts, including media agencies and others, for the CCO
• Reviews, assesses, routes, answers and monitors follow up action steps on correspondence
• Provides a wide range of support including: composing and editing letters, reports, and presentations
• Prepares copies for proposals and/or reports as needed
• Manages complex calendars, arranges for meetings, appointments and travel arrangements
• Coordinates events, including conferences, screenings, etc.
• Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination
40% Inventory & Reporting
• Purchases and maintains inventory of supplies for office
• Performs library/research work and summarizes findings
• Creates and maintains filing system(s)
• Monitors budget including tracking expenditures and providing reports
• Provides pre-& post production assistance, as needed
• Other duties as assigned
Qualifications:
• Bachelor’s Degree or an equivalent of education plus experience in an administrative role.
• 5 years of related administrative experience
• Experience working for a production company is preferred
• Solid working knowledge of office processes
• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy
Equal Opportunity Employer
PMGSC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Vaccination Requirement
Proof of full dosage of a COVID-19 vaccination is required for all positions that will be working onsite, or may reasonably or occasionally be called to work onsite.