Assistant to EVP, Worldwide Publicity

This is a Full Time Job

Relativity Media seeks an Assistant to EVP, Worldwide Publicity & Corporate Communications
• Responsibilities:
o Answer phones, roll calls, manage phone sheet
o Maintain address books and schedules
o Set up and coordinate meetings and conferences
o Liaise with talent, filmmakers and talent representatives
o Escort talent and executives at premieres and events
o Rolling phone interviews with talent and press
o Oversee distribution of work to departmental assistants
o Meet and greet consultants, vendors, and other department visitors.
o Create expense reports and submit for payment
o Data entry and management of Customer Relationship Management tool (CRM)
o Document uploading, organization, and overall management of Project and File Sharing tool
o Procurement and management of digital/media assets (trailers, clips, etc) and delivery of those assets on deadline to vendors, agencies and partners
o Make travel arrangements for executive as needed
o Other tasks as assigned

• Requirements:
o Proficiency in Windows operating system and MS Office (Outlook, Word, Excel)
o Undergraduate degree required

• Desired Skills:
o Strong writing skills
o Prior assistant experience in an entertainment industry setting preferred
o Ability to demonstrate discretion and interact comfortably with high-profile people
o Excellent phone demeanor and interpersonal skills
o Ability to work efficiently and with a professional demeanor
o Ability to interact well with others, and work well alone or in a group setting
o Ability to take direction, pay attention to detail, and prioritize tasks
o Experience making travel arrangements for an executive