Administrative Office Assistant
Metal Blade Records, Inc
Agoura Hills, CADon't worry we have a lot of jobs on the site like this one;
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This is a Full Time Job
Position Summary
Administrative Assistant’s responsibilities include functioning in a support role to the Owner and the CFO of Metal Blade Records Inc. by coordinating travel arrangements, setting appointments and arranging meetings, as well as assisting in creation of label copy and data entry in the royalty accounting system. This position is also responsible for special projects, processing invoices, maintaining financial and confidential records and other various clerical duties, including but not limited to processing outgoing and distributing incoming mail.
Essential Functions/Responsibilities
. Creating and updating Label copy in Royalty accounting system
. Formatting and inputting sales statements
. Filing/File maintenance
• Assists with special projects and ensures they are completed timely and accurately.
• Confidentially maintains the CEO’s calendar, appointments, travel arrangements and files.
• Coordinates meetings, conferences, and other various functions and activities.
• Prepares materials for meetings and ensures they are accurate and organized.
• Interacts with internal and external vendors to resolve issues and verify accounting.
• Processes and creates invoices, expense reports and maintains organized records.
Education and/or Experience
• High School diploma or higher and/or 2 years experience in a related field
Skills/Specialized Knowledge
• Ability to use a personal computer and has working knowledge of email, Microsoft Word, Excel and PowerPoint.
• Excellent customer service and interpersonal skills; ability to relate to others.
• Professional verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to perform basic mathematical and accounting functions.
• Ability to multi-task.
• Ability to make quick and effective decisions.
• Ability to analyze and resolve problems.
• Ability to set and meet goals.
• Ability to consistently meet deadlines.
• Ability to maintain flexibility and creativity in a variety of situations.
• Ability to maintain confidentiality.
