Receptionist & Office Assistant
ITV America
Los Angeles, CAThis was removed by the employer on 2/24/2020 4:35:00 PM PST
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Full Time Job
The Company is currently seeking a Receptionist to be based out of our Sherman Oaks office (soon to be North Hollywood), reporting to the Director of Operations. This position is primarily responsible for the day to day management of the front desk and select corporate office administration requirements. This is a highly visible position, which requires an individual who is organized, flexible, and has strong communication skills.
Key Responsibilities:
• Professionally answer a multi-line phone system and direct calls as needed
• Reliably open and close the office each day during business hours
• Greet and be a friendly contact to visitors upon arrival and departure from the office
• Provide parking validations to guests; maintain a log of parking charges by department; maintain an appropriate inventory of parking validations
• Maintain the conference room booking calendars
• Maintain the internal phone list for the LA office
• Assist with shipping, postal mail and other daily correspondence for the office
• Serve as the point of contact for ITV FedEx accounts; print mailing labels; audit monthly invoices for accuracy
• Maintain a clean and orderly office supply room; process office supply orders using an inventory system to ensure appropriate supply levels are kept
• Work with the Office Coordinator to maintain kitchen inventory and cleanliness; ensure the kitchen supply room is tidy
• Work with the Office Coordinator to assist in the preparation of offices for employees; move office furniture
• Work with building management to ensure ITV's offices are cleaned and repaired as needed
• Provide support for office events (screenings, birthdays, baby showers, all staff meetings, etc.)
• Serve as a fire safety coordinator
In addition to the above responsibilities, other duties or special projects may be assigned from time to time.
Qualifications:
• Minimum of 1 year receptionist and/or office experience (preferably within the industry)
• MAC proficiency; solid skills in Google Mail, Google Docs, and Excel
• Strong written and verbal communication skills; ability to establish rapport quickly
• Ability to multi-task; excellent follow-through
• Ability to lift and carry up to 50 pounds
• Professionalism, punctuality, and reliability
• Ability to maintain a calm demeanor in the midst of multiple and shifting priorities